Explanation
[Background:This ordinance is to authorize the transfer and appropriation of $35,810.00 within the General Fund between objects within the Civil Service Commission, and to authorize the Executive Director of the Civil Service Commission to upgrade the current applicant tracking and test development software system from the Professional Edition to the Enterprise Edition. This will enable the Commission to eliminate secondary licensing and maintenance fees associated with a second, separate SIGMA database shared with the Division of Police. The databases would be merged into one system. It will also expand the Commission's on-line application process to allow for resume submission, self-service applicant employment profile updating, and electronic notification of exams and vacancies.
Sigma Data Systems, Inc. is the sole provider of software compatible with the Commission's current system.
Emergency designation is requested to allow the execution of a Direct Purchase Order to guarantee the price that is only valid until December 31, 2005.
CONTRACT COMPLIANCE NO.: 86-0640822
FISCAL IMPACT: This expenditure amount of $35,810.00 is completely funded in the 2005 budget.]
Title
To authorize the transfer and appropriation of $35,810.00 between objects within the Civil Service Commission General Fund; to authorize the Executive Director of the Civil Service Commission to enter into contract with Sigma Data Systems, Inc. to upgrade existing applicant tracking and test development software in accordance with the sole source provisions of the Columbus City Code, to authorize the expenditure of $35,810.00 from the General Fund, and to declare an emergency. ($35,810.00)
Body
[WHEREAS, an integral part of the Civil Service Commission's duties include applicant tracking and management functions; and
WHEREAS, Sigma Data Systems, Inc. is the sole provider of software that upgrades the present software in use; and
WHEREAS, it is in the City's best interest to enter into contract under the provision of Section 329.07 of the Columbus City Code to have the ability to upgrade from the Professional Edition to the Enterprise Edition of SIGMA; and
WHEREAS, this ordinance is being submitted as an emergency measure in order to allow for the execution of a direct purchase order with a price guarantee that expires on December 31, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to transfer and appropriate funds for the Executive Director of the Civil Service Commission to enter into contract to upgrade its applicant tracking and test development software for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $35,810.00 within the General Fund, Subfund 01-100, as follows:
FROM:
Dept./Div. Obj. Level 1 Obj. Level 3 OCA Amount
27-01 03 3336 270165 $35,810.00
TO:
Dept./Div. Obj. Level 1 Obj. Level 3 OCA Amount
27-01 03 3358 270165 $35,810.00
SECTION 2. That the Executive Director of the Civil Service Commission be and is hereby authorized to enter into contract with Sigma Data Systems, Inc. to upgrade applicant tracking and test development software.
SECTION 3. That the expenditure of $35,810.00 or so much thereof as may be needed is hereby authorized to be expended from the General Fund No. 010, Department 27-01, OCA Code 270165, Object Level One 03, Object Level Three 3358.
SECTION 4. That this expenditure meets the criteria for a sole source purchase as outlined in Section 329.07 of the Columbus City Code.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.