Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for the repair and service of door and gate systems under the purview of the Facilities Management Division. The contract was formally bid through SA004320 and authorized by Ordinance No. 1020-2012, passed by City Council June 6, 2012, with four one-year renewal options. The term of the most recent contract is June 28, 2013 through June 27, 2014.
The proposed modification provides funding for the repair and the replacement of various doors under the purview of the Facilities Management Division. The facilities included are: Fire Station No. 1, 1800 E Livingston Avenue; SWAT, 2609 McKinley Avenue; Police Records, 2077 Parkwood Avenue and Police Station No. 3&17, 5400 Olentangy River Road. In addition, funding will be provided for the replacement of a crash bar at Police Station No. 18, 4560 Karl Road and a gate at Police Station No. 5, 1371 Cleveland Avenue.
Pad Door Systems was chosen to perform this work because it is the Facilities Management Divisions contractor for the repair and service of door and gate systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure repair and service of door and gate systems at various City facilities continue without interruption.
Pad Door Systems Contract Compliance No. 31-1546098, expiration date September 27, 2014.
Fiscal Impact: The cost of this modification is $44,017.60. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for the repair and service of door and gate systems under the purview of the Facilities Management Division; to authorize the expenditure of $44,017.60 from the Safety Voted Bond Fund; and to declare an emergency. ($44,017.60)
Body
WHEREAS, the original contract was bid through SA004320 and authorized by Ordinance No. 1020-2012, passed June 6, 2012; and
WHEREAS, Ordinance No. 0835-2013, passed April 24, 2013, authorized the first of four one-year renewal options; and
WHEREAS, it is necessary to modify said contract for the repair and service of door and gate systems that are old, damaged, and beyond their useful life; and
WHEREAS, it is necessary for the Facilities Management Division to modify a contract for the repair of various doors for Facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Pad Door Systems for the repair and service of door and gate systems under the purview of the Facilities Management Division, to ensure repairs and service at various City facilities continues without interruption, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for the repair and service of door and gate systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $44,017.60, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Div.: 30-03
Fund: 701
Project: 330021-100000
OCA: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $44,017.60
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.