Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Tecorp, Inc., in the amount of $959,200.00, for the Morse Road South & Ulry Road Interior Tank Painting Project, Division of Water Contract Number 2072.
This project consists of removing and replacing the interior coating system of the Morse Road South 10 MG ground water storage tank and spot repairing and painting the interior dry areas of the Ulry Road 1MG elevated water storage tank.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: There are currently 37 water tanks in the distribution system maintained by the City of Columbus, Division of Water. To keep these tanks in optimal condition, the interiors and exteriors of tanks need to be recoated periodically. The interior paint of the Morse Road South 10 MG ground tank needs addressed as well as the paint and spot repairs to the interior dry of the Ulry Road 1 MG elevated storage tank.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on February 19, 2014 from: Tecorp, Inc. - $959,200.00; UCL, Inc. - $995,500.00; D&M Painting Corporation - $998,976.00; George Kountoupes Painting - $1,514,700.00; and Horizon Brothers Painting - $1,755,607.70 (after correction in bid tab).
Tecorp, Inc.'s bid was deemed the lowest, most responsive and responsible bid in the amount of $959,200.00. Their Contract Compliance Number is 36-4073085 (expires 1/23/16, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Tecorp, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as there is a 180-day window to get the tanks painted which need to be performed during warmer weather. The project was originally bid on January 29, 2014 and subsequently rebid on February 19, 2014 due to bidding irregularities.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2013 Capital Improvements budget will be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Tecorp, Inc. for the Morse Road South & Ulry Road Interior Tank Painting Project; for the Division of Water; to authorize a transfer and expenditure up to $959,200.00 within the Water Works Enlargement Voted Bonds Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($959,200.00)
Body
WHEREAS, five bids for the Morse Road South & Ulry Road Interior Tank Painting Project were received and publicly opened in the offices of the Director of Public Utilities on February 19, 2014; and
WHEREAS, the lowest, most responsive and responsible bid was from from Tecorp, Inc. in the amount of $959,200.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Morse Road South & Ulry Road Interior Tank Painting Project with Tecorp, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Tecorp, Inc. for the Morse Road South & Ulry Road Interior Tank Painting Project, in an emergency manner in order to have the tanks painted during warm weather, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Morse Road South & Ulry Road Interior Tank Painting Project with the lowest, most responsive, and responsible bidder, Tecorp, Inc., 2221 Muriel Court, Joliet, Illinois, 60433; in the amount of $959,200.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $959,200.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690477-100000 (New Funding) | Water Storage Tank Pntg. | 606477 | -$959,200.00
606 | 690477-100006 (New Funding) | Morse Rd. S. Tank Pntg. | 664776 | +$915,200.00
606 | 690477-100007 (New Funding) | Ulry Rd. Tank Pntg. | 664777 | +$44,000.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690477-100000 (New Funding) | Water Storage Tank Pntg. | $1,000,000 | $40,800 | -$959,200
606 | 690477-100006 (New Funding) | Morse Rd. S. Tank Pntg. | $0 | $915,200 | +$915,200
606 | 690477-100007 (New Funding) | Ulry Rd. Tank Pntg. | $0 | 444,000 | +$44,000
SECTION 4. That an expenditure up to $959,200.00 is hereby authorized for the Morse Road South & Ulry Road Interior Tank Painting Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | Amount
690477-100006 (New Funding) | Morse Rd. Tank Pntg. | 664776 | $915,200.00
690477-100007 (New Funding) | Ulry Rd. Tank Pntg. | 664777 | $44,000.00
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.