Explanation
1. BACKGROUND
The Division of Refuse Collection maintains a large fleet of vehicles in order to service the refuse collection needs of its customers. The vehicles in this fleet require washing for the purpose of keeping them clean and free of debris to minimize any fire hazards.
The Division of Refuse Collection advertised and solicited competitive bids for Truck Washing Services in accordance with Section 329.06 and opened them on June, 9, 2010. One bid was received from TNT Powerwash, Inc., cc# 920184358 expiring 7/12/2012.
The original contract amount of $30,000.00, approved by ordinance 0934-2010, was through February 28, 2011, with the option to extend the contract up to two (2) additional years. The Division of Refuse Collection and TNT Powerwash, Inc. agreed to extend the contract for the one additional year, through and including February 29, 2012 under Contract Modification #1. Contract Modification #1, authorized by Ordinance No. 0223-2011, was in the amount of $65,000. Both parties have agreed to extend this contract for a second one year term, through and including February 28, 2013. The amount for Contract Modification #2 is $66,300.00
This legislation authorizes the Public Service Director to modify this agreement with TNT Powerwash by extending the contract through and including February 28, 2013; modifying the agreement to provide for additional cleaning services; and increasing the amount of the contract to a total amount not to exceed of $161,300.00. This legislation also authorizes the expenditure of $66,300.00 or so much thereof as may be necessary to pay for the expenses related to this contract for 2012.
Emergency action is requested to ensure an uninterrupted supply of service.
2. CONTRACT COMPLIANCE
TNT Powerwash, Incorporated's contract compliance number is 92-0184358 001; and it expires on July 12, 2012.
3. FISCAL IMPACT
The Division of Refuse Collection total estimated expenditure for the said term of this contract is $66,300.00. Funds are budgeted and available for this service in the Division of Refuse Collection's 2012 General Fund budget. Passage of this ordinance is contingent up passage of ordinance 2001-2011 the 2012 General Fund Budget,
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract and to ensure an uninterrupted supply of service.
Title
To authorize the Public Service Director to modify and extend a refuse vehicle truck washing contract with TNT Powerwash; to authorize the expenditure of $66,300.00 from the General Fund, for the Division of Refuse Collection; and to declare an emergency. ($66,300.00)
Body
WHEREAS, the Division of Refuse Collection advertised and solicited formal bids for Truck Washing Services and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this service is used to keep Division of Refuse Collection vehicles clean and minimize the fire hazard from debris; and
WHEREAS, the Division of Refuse Collection desires to modify and extend an existing contract with TNT Powerwash to continue truck washing services through February 28, 2013; and
WHEREAS, the expenditure of $66,300.00 or so much thereof as may be necessary to pay for the expenses related to this contract for 2012 must be authorized; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into a contract for Truck Washing Services to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and extend the agreement with the TNT Powerwash or their designee relative to the Division of Refuse Collection.
SECTION 2. That for the purpose of paying for Truck Washing Services for the Division of Refuse Collection, the Public Service Director be and hereby is authorized to expend $66,300.00 or so much thereof as may be needed from Fund 010, the General Fund, Department No. 59-02, Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3373 and OCA Code 593566.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.