Explanation
This legislation authorizes the Director of Public Utilities to enter into a service agreement with Irth Solutions, Inc. to supply, integrate, and support a Ticket Management System (TMS) for the purpose of receiving and processing utility locate requests as generated by the Ohio Utilities Protection Service (OUPS). The City of Columbus, Department of Public Utilities (DPU) receives approximately 120,000 locate requests from OUPS annually. Upon receipt of these requests, the DPU marks underground electric, water, and sewer facilities in the proposed excavation area. The TMS provides both a web-based hosted Ticket Management solution as well as a locally installed mobile solution which can operate in a disconnected environment.
The City of Columbus, Department of Public Utilities solicited a Request for Proposals for a Ticket Management System (SA 004233) and the selection of Irth Solutions, Inc. was in accordance with Section 329.14 of Columbus City Codes, 1959.
The initial term of this Agreement shall be from March 1, 2012 through and including February 28, 2013 and may be renewed by written modification for two additional successive one year terms. Renewal of this Agreement is subject to the authorization of Columbus City Council and the certification by the City Auditor of the availability of funds for such purposes.
The initial term of this Agreement includes an Annual Service Fee of $30,000.00.
SUPPLIER: Irth Solutions, Inc. (31-1137223), Expires May 11, 2013
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $30,000.00 is budgeted and needed for this purchase.
$0.00 was spent in 2011
$45,600.00 was spent in 2010
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize the Director of Public Utilities to enter into a service agreement with Irth Solutions, Inc. to supply, integrate and support a Ticket Management System for the Department of Public Utilities, to authorize the expenditure of $30,000.00 from the Sewer System Operating Fund, and to declare an emergency. ($30,000.00)
Body
WHEREAS, the City of Columbus has a need for a Ticket Management System; and
WHEREAS, the Department of Public Utilities solicited Request for Proposals (SA 004233) and the selection of Irth Solutions, Inc. was made in accordance with Section 329.14 of Columbus City Codes, 1959; and
WHEREAS, Irth Solutions, Inc. is willing to provide this System pursuant to the terms contained within the service agreement; and
WHEREAS, Irth Solutions, Inc. will supply, integrate and support a Ticket Management System (TMS) for the purpose of receiving and processing locate requests as generated by the Ohio Utility Protection Service. The TMS provides both a web-based hosted Ticket Management solution as well as a locally installed mobile solution which can operate in a disconnected environment; and
WHEREAS, the term of this Agreement shall be from March 1, 2012 through and including February 28, 2013. This service agreement will not automatically renew; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a service agreement for the Ticket Management System so that the efficient delivery of valuable public services will not be slowed, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Director of Public Utilities to enter into a service agreement with Irth Solutions, Inc., to supply, integrate and support a Ticket Management System (TMS) for the purpose of receiving and processing locate requests as generated by the Ohio Utility Protection Service, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $30,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605077
Object Level 1: 03
Object Level 03: 3332
SECTION 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.