Explanation
Background: The Public Service Department, Transportation Division, administers over twenty grants involving capital improvement projects which are funded from different funding sources - federal, State, OPWC, State Issue II, etc. Proper and consistent accounting of these projects and grants is essential.
An appropriation and transfer of funds is necessary between two grants within the Local Transportation Improvement Fund (Fund 763) because funds for resurfacing reside within one grant, but encumbrances reside within another corresponding grant. These adjustments must be made as soon as possible to provide the funding necessary for payments to vendors.
Emergency action is requested to allow the financial transactions to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This ordinance appropriates and transfers $597,495.56 within State Issue II State Projects Fund, Fund 764, Grant number 563001, Resurfacing - Wheelchair Ramps to the Local Transportation Fund, Fund 763, Grant number 563001 Resurfacing - Wheelchair Ramps. This will then allow the necessary appropriation and transfer of $6,776,561.57 between grants within the Local Transportation Improvement Fund, Fund 763 from grant number 563001, Resurfacing - Wheelchair Ramps (CC02F) to grant number 563002, Resurfacing - Wheelchair Ramps (CCO09).
Title
To authorize the City Auditor to appropriate and transfer $597,495.46 from the State Issue II State Projects Fund to the Local Transportation Improvement Fund, to appropriate and transfer $6,776.561.57 Local Transportation Improvement Fund for resurfacing and wheelchair ramps, and to make any and all accounting adjustments needed to properly account for the transfers between grants, appropriations and expenditures for the capital improvement grants within this ordinance for the Transportation Division, and to declare an emergency. ($0)
Body
WHEREAS, the Public Service Department, Transportation Division administers capital improvement projects and grants that are funded from various funding sources; and
WHEREAS, the proper and consistent accounting of these projects and grants is of paramount importance; and
WHEREAS, this ordinance appropriates and transfers funds incorrectly deposited into the State Issue II State Project Fund, fund 764, grant no. 563001 to the Local Transportation Improvement Fund, fund 763, grant no. 563001; and
WHERAS, funds for resurfacing exists within fund 763, for grant 563001 Resurfacing - Wheelchair Ramps, which belong to grant number 563002 in order to pay vendors for resurfacing; and
WHEREAS, transfer and appropriation between grant numbers within the Local Transportation Improvement Fund, fund 763 is necessary in order to provide funding for resurfacing in, grant 563002; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to make these accounting adjustments as soon as possible so as to make payment to vendors performing work for same, thereby preserving the public health, peace, property, safety and welfare;
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the sum of $597,495.56 be appropriated within fund 764, OL-01 Code 10, OL-03 Code 5501, OCA 563001, Grant No. 563001.
SECTION 2. That the City Auditor be and hereby is authorized to transfer $597,495.56 within funds as follows:
TRANSFER FROM:
Fund/ Grant #/ Grant/ O.L. 01 / O.L. 03 Codes / OCA/ Amount
764/563001/Resurfacing - Wheelchair Ramps/ 10/ 5501 / 563001/ $597,495.56
Total transfer from: $597,495.56
TRANSFER TO:
Fund/ Grant #/ Grant/ O.L. 01 / O.L. 03 Codes / OCA/ Amount
763/563001/Resurfacing - Wheelchair Ramps/ 80/ 0886 / 563001/ $597,495.56
Total transfer to: $597,495.56
SECTION 3. That the City Auditor be and hereby is authorized to appropriate $6,690,394.00 within fund 763 and to transfer $6,776,561.57 between grants within Fund 763, the Local Transportation Improvement Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund/ Grant #/ Grant/ O.L. 01 / O.L. 03 Codes / OCA/ Amount
763/563001/Resurfacing - Wheelchair Ramps/ 06/ 6631 / 563001/ $6,776,561.57
Total transfer from: $6,776,561.57
TRANSFER TO:
Fund/ Grant #/ Grant/ O.L. 01 / O.L. 03 Codes / OCA/ Amount
763/563002/Resurfacing - Wheelchair Ramps/ 06/ 6631 / 563002/ $6,776,561.57
Total transfer to: $6,776,561.57
SECTION 4. That the monies appropriated in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved the City Auditor.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.