Explanation
This ordinance authorizes the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc., utilizing State Term Contract CSP029109 for Microsoft Enterprise Unified Support services, in the amount of $417,236.00.
The Department of Technology (DoT) uses Microsoft Enterprise Unified Support services for account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications used throughout the city, maintained and operating efficiently.
This purchase is being completed via State Term Contract CSP029109 with Excel Management Systems, Inc. DoT obtained four quotes through this contract. Excel Management Systems, Inc. submitted the lowest quote. The other quotes that were submitted are as follows:
Dell: $424,447.49
SingleSource IT: $426,527.28
InfoVision21, Inc.: $430,814.20
The term of this contract will be for one year, beginning on January 12, 2026, and ending on January 11, 2027, at a total cost of $417,236.00.
FISCAL IMPACT
Funds for this purchase are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE
Excel Management Systems, Inc.
CC/Vendor #: 004941
Expiration Date: 10/17/2027
EMERGENCY
Emergency action is requested to ensure that a Purchase Order is established before the year end, as is required by Microsoft, securing advanced support for many of the City’s critical applications, databases, and infrastructure.
Title
To authorize the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc. utilizing a State Term Contract for the purchase of Microsoft Enterprise Unified Support services; to authorize the expenditure of $417,236.00 from the Department of Technology Information Services Operating Fund; and to declare an emergency. ($417,236.00)
Body
WHEREAS, there is a need to purchase Microsoft Enterprise Unified Support services, necessary for account management, support assistance, proactive engagement, and problem resolution services provided by Microsoft tools and applications, used throughout the city; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc., utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services, in the amount of $417,236.00; and
WHEREAS, funds in the amount of $417,236.00 are available from the Department of Technology, Information Services Operating Fund; and
WHEREAS, an emergency exists in that it is immediately necessary to authorize the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc., utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services to secure advanced support for many of the City’s critical applications, databases, and infrastructure, all for the immediate preservation of public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter a contract with Excel Management Systems, Inc. utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services in the amount of $417,236.00, for a period of one year beginning on January 12, 2026, and ending on January 11, 2027.
SECTION 2. That the expenditure of up to $417,236.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See 2969-2025EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.