Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) and the Fire Records Management System (RMS)starting July 1, 2012 through June 30, 2013. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011. It is now necessary to enter into the first of five services contracts agreed upon in the original CAD installation contract (EL009776). The warranty period for the new systems expires on June 30, 2012. This legislation also enters in contract with Intergraph for the maintenance of the Division of Fire's RMS system which is part of the CAD system installed by Intergraph.
Contract Compliance: Contract Compliance Number # 630573222 - Expires: June 11, 2014.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD and Fire Records Management System.
FISCAL IMPACT: This ordinance authorizes an expenditure of $320,702.04 from the Support Services general fund operating budget and $255,778.32 from the Division of Fire's budget for the maintenance of CAD and Fire's RMS systems. This is the first of a five year maintenance agreement with Intergraph Corporation. Total expenditure is $576,480.36. Both Support Services and the Division of Fire budgeted for these contracts in their respective 2012 General Fund operating budgets.
Title
To authorize and direct the Director of Public Safety, on behalf of the Divisions of Support Services and Fire, to enter into a contract with Intergraph Corporation for maintenance services required for the current CAD and RMS systems; to authorize the expenditure of $576,480.36 from the General Fund; and to declare an emergency. ($576,480.36)
Body
WHEREAS, the Division of Support Services is responsible for the Police and Fire CAD and RMS systems; and
WHEREAS, the Division of Support Services has a need to enter into the first of a five-year services agreement with Intergraph Corporation for a Maintenance Agreement for the CAD and RMS systems; and
WHEREAS, Intergraph Corporation provides Help Desk Support, website support and software updates which facilitate the CAD and RMS Systems' daily operations; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Intergraph to for maintenance support and allow the Police and Fire communications systems to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a backup Service Maintenance Agreement with Intergraph Corporation for the Premier Maintenance and Support of the CAD and RMS systems for the period of July 1, 2012 through June 30, 2013.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $576,480.36, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 |fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3369 | OCA: 320104 | Amount: $320,702.04
Div. 30-04 |fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3369 | OCA: 301507| Amount: $255,778.32
SECTION 3. That this contract is awarded pursuant to Section 329.12 of the Columbus City Codes
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.