Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a construction contract, on behalf of the Office of Construction Management, with 2K General Company for the Columbus Public Health Alcohol & Drug Services Renovation Project, in the amount of $960,400.00.
This project will renovate the Alcohol and Drug Services Clinic within the Columbus Public Health Facility at 240 Parsons Avenue, Columbus, Ohio. The scope of this project includes interior finishes work including associated fire protection, plumbing, HVAC, and electrical work to complete the project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened two (2) bids on November 17, 2022:
1. 2K General Company $ 960,400.00
2. Elford, Inc. $1,098,000.00
2K General Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $960,400.00. Their Contract Compliance Number is 31-1653018 (expires 6/14/24, Majority) and their DAX Vendor Account No. is 5739.
3. EMERGENCY DESIGNATION: It is requested this ordinance be handled in an emergency manner in order to expedite both efficiency and security for the Columbus Public Health Alcohol & Drug Services Clinic.
4. FISCAL IMPACT: A transfer of funds within the Health G.O. Voted Bonds Fund - Fund No. 7706 will be necessary as well as an amendment to the 2022 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with 2K General Company for the Columbus Public Health Alcohol & Drug Services Renovation Project; to authorize a transfer and expenditure up to $960,400.00 within the Health General Obligations Bonds Fund; to authorize an amendment to the 2022 Capital Improvements Budget; and to declare an emergency. ($960,400.00)
Body
WHEREAS, two (2) bids for Columbus Public Health Alcohol & Drug Services Renovation Project were received and publicly opened in the office of the Director of Finance and Management on November 17, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from 2K General Company in the amount of $960,400.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Columbus Public Health Alcohol & Drug Services Renovation Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Health G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Columbus Public Health Alcohol & Drug Services Renovation Project, with 2K General Company, to expedite both efficiency and security for the Columbus Public Health Alcohol & Drug Services Clinic; for the immediate preservation of the public health, peace, property and safety: now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with 2K General Company for the Columbus Public Health Alcohol & Drug Services Renovation Project, in an amount up to $960,400.00.
SECTION 2. That the transfer of $960,400.00, or so much thereof as may be needed, is hereby authorized in the Health G.O. Bonds Fund - Fund No. 7706, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2022 Capital Improvements Budget is hereby amended, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $960,400.00, or so much thereof as may be needed, is hereby authorized in the Health G.O. Bonds Fund - Fund No. 7706, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.