Explanation
BACKGROUND: For the option to purchase Sampler Systems for Sewerage Sludge for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two years with the option to renew for one additional year. The contract is through March 31, 2006, with the extension through March 31, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001026.) Thirty-eight (MAJ:36, MBE:1, FBE:1) bids were solicited; two (MAJ:1, FBE:1) bids were received.
The Purchasing Office is recommending award of the contract to the low bidder:
Columbus Supply, FBE, CC#311571445. This company is not debarred according to the Federal Excluded Parties Listing.
Total Estimated Annual Expenditure: $196,289.36
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into one contract for the option to purchase Sampler Systems for Sewerage Sludge with Columbus Supply, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 12, 2004 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a supply matrix for Sampler Systems for Sewerage Sludge to maintain the health and safety of our community , this was submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Sampler Systems for Sewerage Sludge, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Sampler Systems for Sewerage Sludge in accordance with Solicitation No. SA001026 as follows:
Columbus Supply, Items: All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.