Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Orchard, Hiltz & McCliment, Inc. dba OHM Advisors to add additional funds for design of the Roadway - Livingston Avenue - Alum Creek Trail to James Road project, the contract continues until the project is completed.
Ordinance 3169-2023 authorized the Director of Public Service to enter into contract with OHM Advisors in the amount of up to $600,000.00 for the Roadway - Livingston Avenue - Alum Creek Trail to James Road project, along with Bexley Ordinance #05-24, to enter into agreements with and to accept funds from the City of Bexley (Bexley) to advance the project. This project involves improvements to Livingston Avenue that include replacement of the existing traffic signals at the intersections of College Avenue, Roosevelt Avenue, and Kenwick Road, replacement of sidewalk along both sides with shared use paths, modification to the existing pavement to remove the Berwick Boulevard connection from the intersection at Berwick Boulevard and College Avenue, street lighting upgrades, and addition of landscaped medians.
1.1 Amount of additional funds to be expended: $1,043,000.00
Original contract amount $600,000.00 (Ord.3169-2023, PO427514)
Modification number 1 $1,043,333.00 (This ordinance)
The contract amount including all modifications: $1,643,333.00
1.2 Reasons additional goods/services could not be foreseen:
This modification will provide for additional surveying, detailed engineering and design, and right-of-way plan development to continue the scope of the original contract.
1.3 Reason other procurement processes are not used:
The work is a continuation of services completed by the consultant already under contract, therefore it was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work and keep the project on schedule and on budget.
1.4 How cost of modification was determined:
The cost of this modification was deemed reasonable based on other projects of similar size and scope based on anticipated necessary effort to complete the project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors.
2. CONTRACT COMPLIANCE
The contract compliance number for OHM Advisor’s contract compliance number is CC007505 and expires 10/14/2027.
3. FISCAL IMPACT
This project is funded by Department of Public Service funds with a contribution from the City of Bexley. Funding, in the amount of $543,333.00 is available within Fund 7766, the Street and Highway Improvement Fund. The balance of $500,000.00 is available within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget and a transfer of funds within Fund 7704 is necessary to align funding for these project expenditures. Funds from Streets and Highways Bond Fund are appropriated. Funds from Street and Highway Improvement Fund will need to be appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Street and Highway Improvement Fund; to authorize the Director of Public Service to enter into a contract modification with Orchard, Hiltz & McCliment, Inc. dba OHM Advisors in connection with the Roadway - Livingston Avenue - Alum Creek Trail to James Road project; and to authorize the expenditure of up to $1,043,333.00 from the Streets and Highways Bond Fund and the Street and Highway Improvement Fund to pay for the project. ($1,043,333.00)
Body
WHEREAS, contract no. PO427514, with OHM Advisors, in the amount of $600,000.00, was authorized by ordinance no. 3169-2023 ; and
WHEREAS, it has become necessary to modify the contract in an amount up to $1,043,333.00 and provide additional funds for the Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7766, Street and Highway Improvement Fund; and
WHEREAS, it is necessary to authorize the expenditure of up to $543,333.00 from the Street and Highway Impovement Fund to pay for this contract modification; and
WHEREAS, it is necessary to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract modification; and
WHEREAS, it has become necessary in the usual daily operation for the City to enter into a contract with OHM Advisors for the provision of professional engineering consulting services described above; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103 - 100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av) (Voted Carryover) / $3,166,928.00 / ($500,000.00) / $ 2,666,928.00
7704 / P531081 - 100000 / Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), to Project P531081-100000 (Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $543,333.00 is appropriated in Fund 7766 (Street and Highway Improvement Fund), Dept-Div 5912 (Design and Construction), Project P531081-100000 (Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Orchard, Hiltz & McCliment, Inc. dba OHM Advisors at 580 N. Fourth Street, Suite 160, Columbus, Ohio 43215, for the Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road project in an amount up to $1,043,333.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 5. That the expenditure of $543,333.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Fund), Dept-Div 5912 (Design and Construction), Project P531081-100000 (Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531081-100000 (Roadway Improvements - Livingston Avenue - Alum Creek Trail to James Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.