. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flocculator Sprockets and Bearing Parts with Norfolk Bearings & Supply Co. Inc. The Division of Water is the primary user for flocculator sprockets and bearing parts. Sprockets and bearings are used on the flocculation process tank at the water treatment plants. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 9, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ027517). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Norfolk Bearings & Supply Co. Inc., CC# 028917 expires 5/2/2026, All items, $1.00
Total Estimated Annual Expenditure: $70,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because, the previous contract expired December 31, 2023 and these items are needed for maintaining the flocculation process tanks at the City’s water treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flocculator Sprockets and Bearing Parts with Norfolk Bearings & Supply Co. Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Flocculator Sprockets and Bearing Parts UTC will provide for the purchase of flocculator sprockets and bearings needed for the flocculation process tank at the City’s water treatment plants throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 9, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flocculator Sprockets and Bearings Parts as the previous contract expired December 31, 2023 and these parts need to be readily available to ensure inverter drives, servo motors, and computer interfaces are maintained and can monitor the function of waste water treatment equipment, for the immediate preservation of the public peace, property, health, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Flocculator Sprockets and Bearing Parts in accordance with Request for Quotation RFQ027517 for a term of approximately two (2) years, expiring May 31, 2026, with the option to renew for one (1) additional year, as follows:
Norfolk Bearings & Supply Co. Inc., All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.