Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for traffic control throughout the City to promote vehicular safety and expedite traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of Longitudinal Channelizers in the process of establishing universal term contracts (UTCs). This commodity is used to separate traffic into lanes.
This ordinance authorizes the expenditure of monies for these longitudinal channelizers per the terms and conditions of this existing universal term contract. The total cost of the commodities needed is $50,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quick Kurb Inc.
2. CONTRACT COMPLIANCE
Qwick Kurb, Inc's contract compliance is 593340636 and expires: 2/1/2013
3. FISCAL IMPACT:
Funding for these commodities is budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $50,000.00 from the Special Income Tax Fund. Bonds have yet to be sold for this expense, necessitating a certification of $100,000.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the Longitudinal Channelizer commodities as soon as possible to provide sufficient supply to meet the Division's schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with Quick Kurb Inc. for the purchase of Longitudinal Channelizers per the terms and conditions of an existing universal term contract for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $50,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $50,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $50,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of Longitudinal Channelizer commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay the installation of these items; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the city will issue to finance this project is presently expected not to exceed $100,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of Longitudinal Channelizer commodities per the terms and conditions of an existing universal term contract for the Division of Planning and Operations as described below.
Fund/ Project #
704 / 530210-100002 Curb Reconstruction - Qwik Curb Commodity
4. FL004349
Qwick Kurb, Inc.
PO Box 706
Anna Maria, FL 34216
Longitudinal Channelizers - $50,000.00
Total: $50,000.00
SECTION 2. The sum of $50,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Streets and Highways G.O. Bonds Fund, No. 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $50,000.00 is hereby appropriated within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div. 59-11, Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530210-100002 / Curb Reconstruction - Qwik Curb Commodity / 06-6651 / 742102 / $50,000.00
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3 above.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3, above.
SECTION 8. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $50,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That for the purpose of paying the cost of this commodity the sum of $50,000.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept./Div. 59-11
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530210-100002 / Curb Reconstruction - Qwik Curb Commodity / 06-6651 / 742102 / $50,000.00
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.