Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Frye Mechanical for the Department of Technology, 1601 Arlingate Lane HVAC system upgrade, Phase III.
The current system has been upgraded with the exception of these last Liebert units. The project includes, but is not limited to, the removal of four (4) existing Liebert units which are to be replaced by three (3) new energy efficient Liebert units.
Formal bids were solicited and two companies submitted bids on August 13, 2012 as follows (FBE, MBE):
Frye Mechanical $309,594.00
General Temperature Control $400,000.00
The office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Frye Mechanical.
Emergency action is requested so that necessary upgrades can occur; thereby ensuring important HVAC upgrades are not delayed.
Frye Mechanical Contract Compliance No. 03-0374205, expiration date August 10, 2014.
Fiscal Impact: The cost of this contract is $309,594.00. This ordinance authorizes the transfer of appropriation and cash within the Information Services Bond Fund, and will amend the 2012 Capital Improvement Budget, to accommodate for the expenditure authorized by this ordinance.
Title
To amend the 2012 Capital Improvement Budget; to authorize the transfer of appropriation and cash within the Information Services Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Frye Mechanical for the Department of Technology, 1601 Arlingate Lane HVAC system upgrade, Phase III; to authorize the expenditure of $309,594.00 from Information Services Bond Fund; and to declare an emergency. ($309,594.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to authorize the transfer of appropriation and cash within the Information Services Bond Fund; and
WHEREAS, it is necessary for the Department of Technology, 1601 Arlingate Lane HVAC system upgrade, Phase III to occur; and
WHEREAS, Frye Mechanical, Inc. is the most responsive, responsible, and best bidder; and
WHEREAS, an emergency an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Frye Mechanical for the Department of Technology, 1601 Arlingate Lane HVAC system upgrade, Phase III, so that necessary upgrades to can occur; thereby ensuring important HVAC upgrades are not delayed, thereby, preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This ordinance amends the 2012 Capital Improvement Budget and authorizes the transfer of appropriation and cash within the Information Services Bond Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 2: That the 2012 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Data Center Facility Upgrade:
470031-100000 /carryover /002 $238,000 $0 ($238,000)
470031-100000/002 $400,000 $328,406 ($71,594)
HVAC Upgrade:
470036-100000 /carryover/002 $0 $238,000 $238,000
470036-100000 /002 $0 $ 71,594 $ 71,594
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470031| Project Number: 470031-100000 (Carryover)| Project Name: Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6620| Amount: $238,000.00 Information Services Bond Funds
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470031| Project Number: 470031-100000 (2012 Funds)| Project Name: Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6620| Amount: $71,594.00 Information Services Bond Funds
TO:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470036| Project Number: 470036-100000 (Carryover)| Project Name: Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6620| Amount: $238,000.00 Information Services Bond Funds
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470036| Project Number: 470036-100000 (2012 Funds)| Project Name: Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6620| Amount: $71,594.00 Information Services Bond Funds
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management for the Department of Technology, 1601 Arlingate Lane HVAC system upgrade, Phase III.
SECTION 5. That the expenditure of $309,594.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Project: 470036-100000
Fund: 514
Subfund: 002
OCA Code: 470036
Object Level 1: 06
Object Level 3: 6620
Amount: $309,594.00
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.