City of Columbus - File #: 1494-2006

• File #: 1494-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/17/2006
• In control: Public Service & Transportation Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize the Finance and Management Director to establish a purchase order to purchase a Rollback Wrecker for the Fleet Management Division, to authorize the expenditure of $69,925.00 from the Fleet Management Services Fund; and to declare an emergency. ($69,925.00)

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/3/2006	1	EBOCO Reviewer	Reviewed and Approved
10/3/2006	1	ODI DIRECTOR	Reviewed and Approved
10/3/2006	1	Service Reviewer	Sent for Approval
10/3/2006	1	CITY ATTORNEY	Reviewed and Approved
10/3/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
9/29/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/29/2006	1	CITY AUDITOR	Reviewed and Approved
9/29/2006	1	CITY AUDITOR	Reviewed and Approved
9/29/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/28/2006	1	Finance Reviewer	Reviewed and Approved
9/28/2006	1	Finance Reviewer	Reviewed and Approved
9/28/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/28/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/27/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/26/2006	1	Service Drafter	Sent for Approval
9/13/2006	1	Service Drafter	Sent for Approval
8/25/2006	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:  The Department of Public Service, Fleet Management Division needs to replace a wrecker vehicle that has high mileage and excessive maintenance costs.  The Fleet Management Division utilizes a wrecker to tow light city vehicles that become inoperable on roadways.  The Division has two wreckers.  Solicitation SA002081 for a Rollback Wrecker was advertised for bid on  June 12, 2006.  The following bids were received:

Vendor                                                        Bid Amount                        Status

White-Allen, Dayton, OH:                       $64,900                           Majority

Byers Chevrolet, Columbus, OH            $69,925                           Majority

Fyda Freightliner, Columbus, OH          $70,518                           Majority

Center City, Columbus, OH                     $81,105                          Majority

A rollback wrecker enables towing of mowing and other off road equipment that cannot be towed by conventional wrecker.  It also provides for safer towing of light vehicles, especially automobiles.   After review of the bids the Fleet Management Division recommends acceptance of the lowest responsive, responsible and best bid submitted by Byers Chevrolet, CC #31-4139860.  White-Allen's bid was deemed non-responsive because it was not signed nor did it meet the specifications for painting and fuel tank capacity.

FISCAL IMPACT:  The Fleet Management Division budgeted $130,000 in the 2006 operating budget for the purchase of vehicles.  No funds for the purchase of Fleet Management vehicles have been expended to date.  This ordinance authorizes an expenditure of $69,925.00.

Emergency legislation is requested so that the vehicle may be ordered and received and put into use as soon as possible so that an old wrecker can be disposed of and associated maintenance costs avoided.

Title

To authorize the Finance and Management Director to establish a purchase order to purchase a Rollback Wrecker for the Fleet Management Division, to authorize the expenditure of  $69,925.00 from the Fleet Management Services Fund; and to declare an emergency. ($69,925.00)

Body

WHEREAS, The Department of Public Service, Fleet Management Division, needs to replace a wrecker that has high mileage and excessive maintenance costs, and

WHEREAS, the Fleet Management Division has funds budgeted for replacement of the wrecker, and

WHEREAS, formal bids for a rollback wrecker were advertised and received on  July 13, 2006, and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of a Rollback Wrecker for the Fleet Management Division, thereby perserving the public health, peace, property, safety and welfare, now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Byers Chevrolet for the purchase of a Rollback Wrecker for the Fleet Management Division in accordance with Solicitation SA002081.

Section 2.  That the expenditure of $69,925.00 or so much thereof as may be necessary, be and is hereby authorized from the Fleet Management Division; Department 59-05; Fund 513; OCA Code 591263; OL3 Code 6652.

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.