...Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an Engineering Agreement with Brown and Caldwell Ohio, LLC for Cooke / Glenmont Integrated Solution; CIP#650870-100005. It is the objective of the City to mitigate overflows to the 10-year level of service. The City will evaluate and determine if this LOS (level of service) is best achieved with strictly Inflow and Infiltration (I&I) elimination with green infrastructure or in combination with some gray infrastructure.
To accomplish this objective, the scope of work for this project will include all the requisite investigation, evaluation, formulation, and design to produce fully independent construction documents for the remediation of inflow and infiltration (I/I), green infrastructure (GI) technologies and other related activities and/or documents necessary for project completion.
2. PROJECT TIMELINE: It is anticipated that a Notice to Proceed will be issued May 5, 2013, Detailed Design is projected to be completed by August 2014, land acquisition is projected to be completed December 2014, Construction is projected to commence March 2015 and with a projected completion by March 2016.
3. PROCUREMENT: In accordance with the procedures set forth in Columbus City Code, Section 329.14 for RFP's. Thirteen (13) RFP's were received January 11, 2013 for the Cooke/Glenmont Integrated Solution project. After careful consideration and review of the proposal quality, experience of the team's personnel, experience of the prime contractor, and local workforce, Brown and Caldwell Ohio, LLC was awarded the contract.
Name CCCN Exp. Date City/State Status
AECOM |
95-2661922 |
10/11/14 |
Chicago, IL |
MAJ |
Brown and Caldwell |
94-1446346 |
5/2/14 |
Columbus, OH |
MAJ |
Burgess & Niple, Inc. |
31-0885550 |
10/4/14 |
Columbus, OH |
MAJ |
CH2M Hill |
32-0100027 |
1/7/15 |
Dallas, TX |
MAJ |
EMH&T |
31-0685594 |
9/22/13 |
New Albany, OH |
MAJ |
Gresham Smith |
62-0794126 |
Inactive |
Dublin, OH |
MAJ |
HDR |
47-0680568 |
9/10/14 |
Columbus, OH |
MAJ |
ME/IBI Group |
31-1442777 |
11/20/14 |
Westerville, OH |
MAJ |
ms consultants |
34-6546916 |
4/5/14 |
Youngstown, OH |
MAJ |
Pomeroy & Associates |
31-1568332 |
12/13/13 |
Worthington, OH |
MAJ |
Stantec |
11-2167170 |
12/21/13 |
Chicago, IL |
MAJ |
Strand |
39-1020418 |
10/31/13 |
Madison, WI |
MAJ |
URS |
34-0939859 |
7/28/13 |
Atlanta, GA |
MAJ |
4. DESIGNATION: An emergency designation is requested at this time. Based on the timeline and schedule submitted by the Department of Public Utilities it is important that the contracts are entered into in a timely fashion so that delays will not occur in the submitted information to OEPA.
5. CONTRACT COMPLIANCE NO.: 94-1446346 | MAJ | EXP: 05/02/2014
6. ENVIRONMENTAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as "gray" infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as "green" infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements.
7. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $905,490.09 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 664 and to amend the 2013 Capital Improvements Budget.
...Title
To authorizes the Director of Public Utilities to enter into an agreement for professional engineering services with Brown and Caldwell Ohio, LLC, for the Cooke / Glenmont Integrated Solution Project; to transfer within and expend up to $905,490.09 from the Sanitary Sewer General Obligation Bond Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($905,490.09)
...Body
WHEREAS, in accordance with the provisions of Section 329.14 of the Columbus City Codes, the respondents to the advertised RFP submitted thirteen (13) proposals which were received and opened on July 13th, 2012 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage's review committee after careful review and consideration recommended that the agreement award for the Cooke/Glenmont Integrated Solution Project be made to Brown and Caldwell Ohio, LLC; and
WHEREAS, it is the objective of the City to mitigate overflows of DSR 335 to the 10-year level of service. The City will evaluate and determine if this LOS is best achieved with strictly I&I elimination with GI or in combination with some gray infrastructure; and
WHEREAS, it is necessary to transfer within and expend up to $905,490.09 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2013 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a professional engineering agreement with Brown and Caldwell Ohio, LLC for the Cooke/Glenmont Integrated Solution project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Brown and Caldwell Ohio, LLC, 4700 Lakehurst Court, Suite 100, Columbus, Ohio 43016, in connection with the Cooke / Glenmont Integrated Solutions Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $905,490.09 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650704-100001 | OSIS Augmentation and Relief Sewer, Ph. 1 Henry St. | 647041| -$905,490.09
To:
Project No. | Project Name | OCA Code | Change
650870-100005 | Cooke / Glenmont Integrated Solution | 687005 | +$905,490.09
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $905,490.09 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund from the Cooke / Glenmont Integrated Solution Project | Fund 664 | Div. 60-05 | 650870-100005 | Obj Lvl 6676 | 687005 |
SECTION 4. That the 2013 Capital Improvements Budget, Ord. 0645-2013, is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650704-100001 | OSIS Augmt. & Relief Sewer Ph. 1 Henry St. | $5,599,464 | $4,693,973 | (-$905,491)
664 | 650870-100005 | Cooke / Glenmont Integrated Solution | $0 | $905,491 | (+$905,491)
SECTION 5. That the said firm, Brown and Caldwell Ohio, LLC, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.