Explanation
1. BACKGROUND
The Department of Public Service is responsible for snow and ice control on the City’s roadway system. In removing snow and ice, the department uses a variety of deicing chemicals. The department has determined it is in the best interest of the City to utilize the Ohio Department of Transportation (ODOT) deicing chemical contracts that are available to the City.
Ordinance 2237-2019 authorizes the City of Columbus to purchase from cooperative ODOT purchasing contracts. This ordinance seeks approval for the Finance and Management Director on behalf of the Department of Public Service to use ODOT’s contract number 124-26.
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contracts, create purchase agreements, establish purchase orders, and associate all general budget reservations resulting from this ordinance with the current, pending, and future Universal Term Contract Purchase Agreements, or per the terms and conditions of informal or formal bids conducted for one-time buys as necessary, or to utilize current, pending and future State of Ohio and ODOT contracts for deicing contracts in order to obtain deicing chemicals for the 2025-2026 winter season to maintain roadways during the snow and ice season throughout the city.
2. FISCAL IMPACT
This is a budgeted expense within the Municipal Motor Vehicle Tax Fund, Fund 2266.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of deicing chemicals for snow and ice control on the City’s roadway systems for the winter season.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to use current, pending, and future State of Ohio and ODOT cooperative contracts to enter into contracts, establish purchase agreements and purchase orders, and associate all general budget reservations resulting from this ordinance for deicing chemicals for snow and ice control on the roadways of Columbus; to authorize the expenditure of $250,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase deicing chemicals for snow and ice control on the roadways of Columbus; and
WHEREAS, ordinance 2237-2019 authorizes the City of Columbus to purchase from cooperative purchasing contracts; and
WHEREAS, funds are available and appropriated in the Municipal Motor Vehicle Tax Fund, Fund 2266, for this expense; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contracts, create purchase agreements, establish purchase orders, and associate all general budget reservations resulting from this ordinance with the appropriate purchase agreements necessary from established, pending, and future ODOT chemical deicing contracts to obtain deicing chemicals for the 2025-2026 winter season; and
WHEREAS, these expenditures are being made from cooperative purchasing contracts established by the State of Ohio, Ohio Department of Transportation for use by the City’s Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts, create purchase agreements, establish purchase orders, and associate all general budget reservations resulting from this ordinance with the appropriate purchase agreements necessary from established, pending, and future State of Ohio and ODOT chemical deicing contracts so that the City is prepared for the 2025-2026 winter season as quickly as possible, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Public Service, be and is hereby authorized to establish contracts and purchase agreements, associate all general budget reservations, and create purchase orders resulting from this ordinance with the appropriate ODOT deicing chemical contracts for the purchase of deicing chemicals for the Division of Infrastructure Management for the 2025-2026 winter season.
SECTION 2. That the expenditure of $250,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 02 (Materials & Supplies) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.