Explanation
BACKGROUND: The Division of Police needs to procure uniforms for a new police class of fifty recruits that will start in January, 2013. Also, there is a need to fill emergency requests for items that are damaged in the line of duty. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for 50 new recruits and to fill emergency requests.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 10/09/2014.
Emergency Designation: Emergency legislation is requested because the Division needs to order recruit items as soon as practical and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes the transfer of recruit uniform funds of $106,800.00 from the Division of Police's transfer line to the supplies line and the expenditure of $298,000.00 for the purchase of uniforms to outfit 50 recruits and to fill requests for the emergency needs of existing officers. Theses expenses were projected in the Division of Police's third quarter financial review and sufficient funds are available in the division's transfer line item for these transactions. Approximately $1,307,000 has been encumbered or spent so far this year from General Funds for Police uniforms for new recruits and existing officers. Approximately $1,512,600 were spent on police uniforms in 2011 and $1,235,615 in 2010.
Title
To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $298,000.00 from the General Fund, to authorize the transfer of funds within the Division of Police's 2012 budget; and to declare an emergency. ($298,000.00)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate need for uniforms for its new recruits and for emergency requests; and
WHEREAS, there is a need to transfer funds within the Division of Police; and
WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.
SECTION 2. That the funds in the Division of Police's General Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $106,800.00
To:
OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $106,800.00
SECTION 3. That the expenditure of $298,000.00, or so much thereof as may be needed, is hereby authorized as follows:
| Div. 30-03 | Fund 010 | Obj. Level (1) 02 | Obj. Level (3) 2221 | OCA Code 300327 |
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.