Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into a purchase order with Environmental Express for the purchase of an Automated System for Oil and Grease Extraction for the Department of Public Utilities, Division of Sewerage and Drainage. The purchase of an automated extraction/evaporation Oil and Grease instrument by EPA Method 1664 is for use in the Surveillance Laboratory of the Division of Sewerage and Drainage to extract oil and grease from water samples. The instrumentation enables laboratory staff to take samples within the sample container. This method of testing is an approved by the EPA. Samples are from industrial customers that carry a City permit and used by the Pre-Treatment Section.
The Purchasing Office opened formal bids on August 16, 2012; fifty-six (56) vendors (56 MAJ/0 MBE/0 FBE) were solicited and one (1) bid (1 MAJ) was received. The bid number is SA004527. The bid tabulation is attached. The bidder was Environmental Express and was deemed responsive and responsible to the specifications. Therefore the award is being made to Environmental Express for all bid items.
SUPPLIER: Environmental Express (20-4386268), Expires August 28, 2014
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $30,259.00 is budgeted and needed for this purchase.
$0.00 was spent in 2011
$0.00 was spent in 2010
Title
To authorize the Director of Finance and Management to establish a purchase order with Environmental Express for the purchase of an Automated System for Oil and Grease Extraction for the Division of Sewerage and Drainage, and to authorize the expenditure of $30,259.00 from the Sewer System Operating Fund. ($30,259.00)
Body
WHEREAS, the Division of Sewerage and Drainage has a need to purchase an Automated System for Oil and Grease Extraction for use by the Surveillance Laboratory, and
WHEREAS, the Purchasing Office opened formal bids on August 16, 2012 for the purchase of an Automated System for Oil and Grease Extraction and one (1) bid was received for bid number SA004527, and
WHEREAS, the bidder Environmental Express was deemed responsive and responsible to the specifications, and
WHEREAS, a recommendation was made to the lowest, responsive and responsible and best bidder, Environmental Express for all bid items, and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number SA004527 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Environmental Express for the purchase of an Automated System for Oil and Grease Extraction for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $30,259.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department/Division 60-05, to pay the cost of this contract as follows:
OCA: 605105
Object Level 1: 06
Object Level 03: 6697
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.