Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment. The term of this agreement is July 1, 2012 to June 30, 2013. The agreement may be renewed annually for two additional terms by mutual agreement and approval of proper City authorities. The cost of the service provided under this agreement will not exceed $112,056.00.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004334. Five responses to this solicitation were received by the bid opening date of April 19, 2012. Mason Development Corporation is the lowest responsive and responsible and best bidder.
The Department of Technology requires these services to ensure reliable operations in the City data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty.
FISCAL IMPACT:
The funds for this purchase in the amount of $112,056.00 are available within the Department of Technology, Information Services Division, Internal Services Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE :
Vendor Name: Mason Development Corporation (dba Atlantic Tech Services) FID/CC#: 34 - 1326351 Expiration Date: 01/19/2014
Title
To authorize the Director of the Department of Technology to enter into an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment; to authorize the expenditure of $112,056.00 from the Information Services Division, internal service fund; and to declare an emergency. ($112,056.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment. The coverage term period of this agreement is July 1, 2012 to June 30, 2013; and
WHEREAS, the Department of Technology (DoT) is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004334. Five responses to this solicitation were received by the bid opening date of April 19, 2012. Mason Development Corporation is the lowest responsive and responsible and best bidder; and
WHEREAS, the Department of Technology requires these services to ensure reliable operations in the City data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Director of the Department of Technology to enter into an agreement with Mason Development Corporation (dba Atlantic Tech Services), for extended warranty services on Hewlett Packard servers and EMC data storage equipment and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment, in the total amount of $112,056.00. The associated coverage term period of this agreement is July 1, 2012 to June 30, 2013.
SECTION 2: That the expenditure of $112,056.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $112,056.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.