Explanation
Background: This ordinance appropriates $155,000.00 within the Fleet Management Services Fund for the Fleet Management Division for services related to the rebuilding of a wheel loader belonging to the Sewerage and Drainage Division. This ordinance also authorizes the Finance Director to issue a purchase order to Ohio Cat, the franchised central Ohio Caterpillar dealership, contract compliance #34-0672363 (majority) to rebuild the 1993 Caterpillar articulating wheel loader. Ohio Cat has provided the Fleet Management Division with a written estimate. A second life rebuild strips the vehicle down to its frame and replaces all wiring, hydraulics, controls, pumps, cab accessories, air conditioning and drive train components with remanufactured exchange components providing a new vehicle with a 2,000 hour/one year all parts and labor warranty and a 5,000 hour/three year power train warranty. The normal useful life of this loader ranges from 10,000 to 13,000 operating hours. This particular loader has 21,694 operating hours and is in service. A new machine is estimated to cost $333,000.00.
This ordinance also authorizes the transfer of monies within the Sewer Operating Fund. The Sewerage and Drainage Divsion budgeted for this rebuild cost in the 2006 budget, but the funds were not placed in the appropriate Object Level One Code to permit the expense to be reimbursed to the Fleet Management Division.
Fiscal Impact: The Fleet Management Division did not anticipate that this rebuild would occur in 2006 and did not budget funds for this purpose. Fleet Management requires this appropriation increase in order to have sufficient appropriation authority to cover the estimated $155,000.00 cost of the rebuild.
Emergency action is requested to allow the rebuild to be completed as soon as possible so that the Sewerage and Drainage Division can expeditiously return this loader to service.
Title
To appropriate $155,000.00 within the Fleet Management Services Fund, to authorize a transfer of $155,000.00 within the Sewer Operating Fund; to authorize the Finance Director to establish a purchase order with Ohio Cat for the rebuild of an articulatung wheel loader in accordance with sole source procurement; to authorize the expenditure of $155,000.00 in the Fleet Management Services Fund; to waive the formal competitive bidding requirements of the Columbus City Code, and to declare an emergency. ($155,000.00)
Body
WHEREAS, there is a need for an additional appropriation of $155,000.00 within the Fleet Management Services Fund for expenses to rebuild Brass Tag 16189, a 1993 Caterpillar articulating wheel loader belonging to the Sewerage and Drainage Division; and
WHEREAS, a transfers of monies between Object Level One Codes within the Sewer Operating Fund is required to allow the Sewerage and Drainage Division to reimburse the Fleet Management Division for the cost of the rebuild; and
WHEREAS, Ohio Cat is the franchised central Ohio Caterpillar dealership; and
WHEREAS, this firm represents the best option available to perform the rebuild by virtue of their access to original equipment manufacterer's parts and training; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to establish a purchase order for the rebuild of an articulating wheel loader for the Sewerage and Drainage Division so that the rebuild can be completed as soon as possible, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the sum of $155,000.00 be and hereby is appropriated from the unappropriated balance of Fund 513, the Fleet Management Services Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to the Fleet Management Division, Department No. 59-05, Object Level One Code 03, Object Level Three Code 3373 and OCA Code 591347.
Section 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 3. That the City Auditor be and hereby is authorized to transfer $155,000.00 within Fund 650, the Sewer Operating Fund, Department/Division No. 60-05, Sewerage and Drainage Division, as follows:
TRANSFER FROM:
Object Level One Code / Object Level Three Code / OCA Code
06 / 6624 / 604801
Total Transfer From: $155,000.00
TRANSFER TO:
Object Level One Code / Object Level Three Code / OCA Code
03 / 3380 / 605899
Total Transfer To: $155,000.00
Section 4. That the Finance Director be and hereby is authorized to issue a purchase order to Ohio Cat for the rebuild of BT 16189, a 1993 Caterpillar articulating wheel loader belonging to the Sewerage and Drainage Division, at a cost not to exceed $155,000.00.
Section 5. That the expenditure of $155,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 513, the Fleet Maintenance Fund, Department No. 59-05, Fleet Management Division, Object Level One Code 03, Object Level Three Code 3373, OCA Code 591347 to pay the cost thereof.
Section 6. That in accordance with Section 329.27 of the Columbus City Code, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Code be waived and hereby waives said Code section.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.