Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Public Service to enter into contract with Murphy Epson, Inc., to provide consulting services related to the curbside recycling program. The City of Columbus, in its continual efforts to be environmentally friendly and a "Green" community has determined that it is in the best interest of the City to expand its curbside recycling program from the current subscription service to a program where all households, more than 227,000, may participate. In order to inform the citizens of Columbus, The Department of Public Service has solicited a request for proposals seeking a firm to undertake the needed public relations for this program.
Work to be included in this contract includes but is not limited to:
Development of a public relations plan.
Create message development and branding.
Produce video and audio public-service announcements and educational/promotional videos.
Create and produce printed materials including professional grade flyers and brochures.
Purchase broadcast, cablecast and radio media buys.
Develop graphics and/or web pages.
Create content and determine frequency and placement for media events and social media.
The Department of Public Service, Office of Support Services solicited a Request for Proposals for the Mechanized Collection Equipment - Recycling Containers Project. This project was formally advertised through the City's Vendor Services from August 30, 2011, to September 15, 2011. The City received three (3) responses. All proposals were deemed minimally compliant and were fully evaluated when the Evaluation Committee met on October 6, 2011.
Company Name City/State FBE/UNK
Murphy Epson, Inc. Columbus, OH FBE
Paul Werth Associates Columbus, OH FBE
Elevate Thinking Westerville, OH UNK
Murphy Epson, Inc. received the highest score by the evaluation committee and will be awarded the contract for the Mechanized Collection Equipment - Recycling Container project.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Murphy Epson, Inc.
2. FISCAL IMPACT
Funding for this contract is available within the General Permanent Improvement Fund for this contract. A C.I.B. amendment will be required to provide sufficient authority.
3. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to provide information to the citizens of Columbus and maintain an established project schedule.
4. CONTRACT COMPLIANCE
The Contract Compliance number for Murphy Epson, Inc. is 311263605 and Expires 10/26/2013
Title
To authorize the Director of the Department of Public Service to enter into contract with Murphy Epson, Inc., for the Mechanized Collection - Recycling Containers project; to appropriate funds, transfer and authorize the expenditure of $330,000.00 within the General Permanent Improvement Fund; and to declare an emergency. ($330,000.00)
Body
WHEREAS, in its continuing efforts to be an environmentally friendly and "green" community, the City of Columbus has determined that is in its best interest to expand its curbside recycling program from the current subscription service to one in which all households may participate, and
WHEREAS, in order to inform the citizens of Columbus of this expanded program, The Department of Public Service, Office of Support Services solicited a Request for Proposals for a contract to provide these services for the Mechanized Collection Equipment - Recycling Container project; and
WHEREAS, Murphy Epson, Inc. submitted the best overall proposal for this contract; and
WHEREAS, this ordinance authorizes the award of this contract for the Mechanized Collection Equipment - Recycling Container project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for these public relation services to proceed with the established schedule and begin the implementation of this expanded curbside recycling program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to enter into contract with Murphy Epson, Inc., 151 East Nationwide Boulevard, Columbus, OH 43215 for the Mechanized Collection Equipment - Recycling Container project in the amount of $330,000.00.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be amended as follows due to receipts to the following projects:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / Amended C.I.B
748 / 520757-100000 / Refuse Collection Containers (Gen Perm Imp Carryover) / $211,224.00 / $24,840.00 / $236,064.00
748 / 520765-100000 / Refuse Collection Scrap Metal (Gen Perm Imp Carryover) / $63,045.00 / $5,691.00 / $68,736.00
SECTION 3. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / Amended C.I.B
748 / 520757-100000 / Refuse Collection Containers (Gen Perm Imp Carryover) / $236,064.00 / ($236,064.00) / $0.00
748 / 520765-100000 / Refuse Collection Scrap Metal (Gen Perm Imp Carryover) / $68,736.00 / ($68,736.00) / $0.00
748 / 590086-100000 / Refuse Collection Facilities Improvements (Gen Perm Imp Carryover) / $33,791.00 / ($25,202.00) / $8,589.00
SECTION 4. The sum of $298,336.11 be and is hereby appropriated from the unappropriated balance of the General Permanent Improvement Fund, Fund 748, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 520757-100000 / Refuse Collection Containers / 06-6600 / 748757 / $236,063.41
748 / 520765-100000 / Refuse Collection Scrap Metal / 06-6600 / 748765 / $62,272.70
SECTION 5. That the transfer of cash and appropriation within the General Permanent Improvement Fund, Fund 748, be authorized as follows
Transfer From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 520757-100000 / Refuse Collection Containers / 06-6600 / 748757 / $236,063.41
748 / 520765-100000 / Refuse Collection Scrap Metal / 06-6600 / 748765 / $68,735.41
748 / 590086-100000 / Refuse Collection Facilities Improvements / 06-6600 / 748086 / $25,201.18
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 520001-100011 / Mechanized Collection - Recycling Containers / 06-6600 / 748111 / $330,000.00
SECTION 6: That the expenditure of $330,000.00 or so much thereof as may be necessary is hereby authorized to be expended as follows for the Division of Refuse Collection, Dept-Div 59-02:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 520001-100011 / Mechanized Collection - Recycling Containers / 06-6682 / 748111 / $330,000.00
SECTION 7. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.