Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Technology (DoT) to modify and extend a contract with Network Appliance Inc. for software/hardware maintenance support and SAM+ Professional Services. The support and services, under this agreement, are for computer related equipment which allow DoT to manage, backup, archive, consolidate, store and access massive volumes of data and information that support various applications and key financial systems utilized by citizens and City Departments; such as the Division of Income Tax (revenue collection) application, the Department of Utilities, Division of Water (WASIMS application), Geographic Information Systems (GIS) applications, Auditor's Office Performance Series accounting systems and other mission critical city business functions. Also, provided by this contract are: Onsite Premium Critical Hardware Support which provides the City with a 24-hour onsite response to assist in the identification and resolution of any hardware failure on a 7-day, 24-hour basis. Whereas, SAM+ is a technical management service provided by an assigned Professional Service Engineer from Network Appliance. Other services provided include monthly site inspections, environmental reviews, system cabling and grounding reviews, system statistics reviews, system performance evaluation and site inventory.
The original contract was established with a multi-year option to renew under contract EL000725 and under Ordinance Number 1369-00 for warranty and support services. Renewal of this agreement is necessary due to the City's dependency on existing hardware and software to provide information functions for several vital City business activities. Without this contract it would greatly impact DoT's ability to meet the deliverables and expectations of both the citizens of Columbus and internal clients (city agencies) that utilize system applications supported by this contract. The term of this modification shall begin November 1, 2003 and end October 31, 2004.
FISCAL IMPACT: During 2002, the third year of this contract, $78,321.00 was expended. This year's expenditure of $68,731.00 is available and budgeted in the Information Services Fund.
EMERGENCY:
Emergency legislation is requested in order to facilitate immediate payment and no interruption of service from the supplier.
CONTRACT COMPLIANCE NUMBER: 77-0307520 Expires: 10/17/2004
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Network Appliance Inc. for software/hardware and system support services, to authorize the expenditure of $68,731.00 from the Information Services Fund, and to declare an emergency. ($68,731.00)
Body
WHEREAS, This legislation is to authorize the Director of the Department of Technology to modify and extend a contract with Network Appliance Inc., and
WHEREAS, The purchase of Onsite Premium Critical Hardware Support and System Availability Management Plus (SAM+) services is necessary, and
WHEREAS, This contract shall provide support and services for computer related equipment which store massive volumes of information in support of Windows NT and Unix services; such as user account information and user file services, as well as application data for Geographic Information Systems (GIS) applications, Performance Series accounting systems and other mission critical city business functions, and
WHEREAS, The original contract was established with a multi-year option to renew under contract EL000725 and under Ordinance Number 1369-00 for warranty and support services. The term of this modification shall begin November, 1, 2003 through October 31, 2004, and
WHEREAS, Renewal of this agreement is necessary due to the City's dependency on existing hardware and software to provide information functions for several vital City business applications, and
WHEREAS, An extensive array of services are provided under this coverage; including monthly site inspections, environmental reviews, system cabling and grounding reviews, system statistics reviews, system performance evaluation and site inventory, and
WHEREAS, This year's expenditure of $68,731.00 is available and budgeted in the Information Services Fund, and
WHEREAS, An emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this purchase order, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract with Network Appliance Inc. for the purchase of hardware/software maintenance and support services, which are vital to City daily operations, necessary for computer related equipment which allow DoT to manage, backup, archive, consolidate, store and access massive volume of data and information that support various applications and key financial systems utilized by citizens and City Departments.
SECTION 2: That the expenditure of $68,731.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02| Fund: 514| OCA Code: 280792| Obj. Level 1:03| Obj. Level 3:3372| Amount: $30,579.75
Div.:47-02| Fund: 514| OCA Code: 280792| Obj. Level 1:03| Obj. Level 3:3369| Amount: $18,971.25
Div.:47-02| Fund: 514| OCA Code: 280792| Obj. Level 1:03| Obj. Level 3:3336| Amount: $19,180.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same