Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contract with Abbot Studios + architects + planners + designers LLC (Abbot Studios) in the amount of up to $500,000.00 for the Facilities - Marion Road Refuse Warehouse Renovation project.
The intent of this project is to provide the City of Columbus, Division of Refuse, additional resources to renovate the existing refuse warehouse and offices located at 1265 Marion Road Columbus Ohio, 43207. Design will include improved energy efficiency, replace outdated equipment, and to reconfigure the building to meet current operational needs. The project will include HVAC, lighting, plumbing, water service, and electrical upgrades, as well as any necessary fire protection to meet occupancy requirements.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - Marion Road Refuse Warehouse Renovation contract. The project was formally advertised on the Vendor Services and Bonfire web sites from January 8, 2025, to February 5, 2025. The city received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 13, 2025. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
Abbot Studios Columbus, OH MAJ
DLZ Architecture, Inc. Columbus, OH MBE
Dynotec, Inc. Columbus, OH MBE
Prime AE Group, Inc. Columbus, OH MAJ
Star Consultants Inc. Columbus, OH MBE
Abbot Studios received the highest score by the evaluation committee and will be awarded the Facilities - Marion Road Refuse Warehouse Renovation contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Abbot Studios.
The certification of Abbot Studios and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Abbot Studios has proposed the following 3 subcontractors to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
Heapy Engineering |
Columbus, Ohio |
MAJ |
|
Kabil Associates, Inc. |
Columbus, Ohio |
MBE |
|
Geotechnical Consultants Inc. Westerville, Ohio |
MAJ |
|
2. CONTRACT COMPLIANCE
Abbot Studios’ contract compliance number is CC004796 and expires 06/23/2025.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7748, the General Permanent Improvement Fund. An amendment to the 2024 Capital Improvement Budget to match cash and a transfer of funds is required to establish sufficient budget authority for the project. Funds will need to be appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2024 Capital Improvement Budget; to authorize the transfer of funds within the General Permanent Improvement Fund; to appropriate funds within the General Permanent Improvement Fund; to authorize the Director of the Department of Public Service to enter into a professional services contract with Abbot Studios for the Facilities - Marion Road Refuse Warehouse Renovation project; and to authorize the expenditure of $500,000.00 from the General Permanent Improvement Fund to pay for this contract. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for resources to renovate the existing refuse warehouse and offices located at 1265 Marion Road Columbus Ohio, 43207; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - Marion Road Refuse Warehouse Renovation project; and
WHEREAS, Abbot Studios submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Abbot Studios for the provision of professional consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget to match cash for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7748, General Permanent Improvement Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7748, General Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize expenditures from the General Permanent Improvement Fund for this contract; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7748 / P520765-100000 / Refuse Collection Scrap Metal (General Perm Imp Carryover) / $71,968.00 / $8,651.00 / $80,619.00 (to match cash)
7748 / P520757-100000 / Refuse Collection Container (General Perm Imp Carryover) / $293,280.00 / $44,370.00) / $337,650.00 (to match cash)
7748 / P520765-100000 / Refuse Collection Scrap Metal (General Perm Imp Carryover) / $80,619.00 / ($80,619.00) / $0.00
7748 / P748592-100000 / Refuse General (General Perm Imp Carryover) / $118,461.00 / ($118,461.00) / $0.00
7748 / P520757-100000 / Refuse Collection Container (General Perm Imp Carryover) / $337,650.00 / ($300,920.00) / $36,730
7748 / P590130-100076 / Facilities - Marion Road Refuse Warehouse Renovation (General Perm Imp Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $80,618.90, or so much thereof as may be needed, is hereby authorized within Fund 7748 (General Permanent Improvement Fund), from Dept-Div 5902 (Refuse Collection), Project P520765-100000 (Refuse Collection Scrap Metal), Object Class 99 (Intrafund Transfers) to Dept-Div 5902 (Refuse Collection), Project P590130-100076 (Facilities - Marion Road Refuse Warehouse Renovation), Object Class 99 (Intrafund Transfers) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $118,460.14, or so much thereof as may be needed, is hereby authorized within Fund 7748 (General Permanent Improvement Fund), from Dept-Div 5902 (Refuse Collection), Project P748592-100000 (Refuse General), Object Class 99 (Intrafund Transfers) to Dept-Div 5902 (Refuse Collection), Project P590130-100076 (Facilities - Marion Road Refuse Warehouse Renovation), Object Class 99 (Intrafund Transfers) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $300,920.96, or so much thereof as may be needed, is hereby authorized within Fund 7748 (General Permanent Improvement Fund), from Dept-Div 5902 (Refuse Collection), Project P520757-100000 (Refuse Collection Container), Object Class 99 (Intrafund Transfers) to Dept-Div 5902 (Refuse Collection), Project P590130-100076 (Facilities - Marion Road Refuse Warehouse Renovation), Object Class 99 (Intrafund Tranfers) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2025, the sum of $500,00.00 is appropriated in Fund 7748 (General Permanent Improvement Fund), Dept-Div 5902 (Refuse Collection), Project P590130-100076 (Facilities - Marion Road Refuse Warehouse Renovation), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of the Department of Public Service be, and hereby is, authorized to enter into a professional services contract with Abbot Studios architects + planners + designers, LLC at 471 East Broad Street, Suite 1700, Columbus, Ohio 43215, for the Facilities - Marion Road Refuse Warehouse Renovation project in an amount up to $500,000.00.
SECTION 7. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7748 (General Permanent Improvement Fund), Dept-Div 5902 (Refuse Collection), Project P590130-100076 Facilities - Marion Road Refuse Warehouse Renovation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.