Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to modify a contract with Unisys Corporation to extend the system maintenance and support term for another year, from July 1, 2012 through June 30, 2013, in the amount of $64,283.16. The original contract (EL005702) was authorized by ordinance 1934-2005, passed November 21, 2005. The contract was most recently renewed by authority of ordinance 0505-2011, passed May 9, 2011, through purchase order EL011790.
The Unisys Libra system directly supports mission critical applications, including City payroll and Police LEADS. The Payroll application is utilized by all city agencies, ensuring that all city employees are paid and accurate records are maintained for the IRS, Federal Government and the State of Ohio. The Police LEADS application is used by the Division of Police, providing information used by police officers in carrying out their daily activities.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City code as this ordinance requests to modify the existing contract to extend the term and increase the contract amount.
FISCAL IMPACT:
In 2010 and 2011 the amount of $50,988.84 and $57,555.12, was legislated respectively for maintenance and support services from Unisys Corporation. Funding for this year (2012) is available within the Information Services Division, Internal Services Fund in the amount of $64,283.16. The aggregate total for maintenance and support, including this request is $349,833.02; and the aggregate contract total is $1,206,664.02.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Unisys Corporation CC#: 38-0387840 Expiration Date: 3/17/2013
Title
To authorize the Director of the Department of Technology to modify a contract with Unisys Corporation for annual maintenance and support services; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $64,283.16 from the Information Services Division, Internal Services Fund; and to declare an emergency. ($64,283.16)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology to modify a contract with Unisys Corporation to extend the system maintenance and support term for another year, from July 1, 2012 through June 30, 2013; and
WHEREAS, as part of the original purchase, authorized by ordinance 1934-2005, passed by Columbus City Council on November 21, 2005, the DoT was provided options for support services. Along with those options, the original contract provided language that allows for contract modification and or renewal contingent upon funding approval each year, and
WHEREAS, ordinance 1487-2010, passed November 22, 2010 renewed the software licenses for an additional two (2) year term; and ordinance 0609-2010 was the the fifth renewal of a five year maintenance and support agreement, therefore DoT has a need to modify the maintenance and support contract, and
WHEREAS, the result of this legislation is to authorize the Director of the Department of Technology to modify a contract with Unisys Corporation, to extend the term for one (1) additional year (7/1/12 through 6/30/13), in the amount of $64,283.16; and
WHEREAS, this ordinance also requests to waive the competitive bidding provisions in accordance with section 329.27 of the Columbus City Code, and
WHEREAS, an emergency exists in the City in that it is immediately necessary for the Department of Technology to maintain ongoing maintenance and support services for the Libra system in order to allow for uninterrupted service of the daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract for annual maintenance and support services, with Unisys Corporation, related to operation of the Libra system, with a coverage period of July 1, 2012 through June 30, 2013, in the amount of $64,283.16.
SECTION 2: That the expenditure of $64,283.16 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Sub-fund: 001|OCA Code: 470202|Obj. Level 1:03|Obj. Level 3: 3369| Amount: $64,283.16
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for good cause shown, the competitive bidding provisions of section 329 of the Columbus City Code, 1959 are hereby waived.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.