Explanation
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, and maintenance and support services for the the iReport Software system. The original purchase order (PO183044) was established by the Public Service Department in 2019 and was most recently authorized by Ord. 1020-2021, passed on May 10, 2021 through purchase order PO277176. This contract will provide service from April 1, 2022 through March 31, 2023 at a cost of $109,000.00.
iReport is a risk management software solution used for training, near misses, safety audits, incident reporting, tracking, and investigative purposes. Human Resources, Citywide Occupational Safety and Health Program (COSHIP) is the administrator of the application for the entire City enterprise solution that began in 2021.
iReportSource is the sole provider of hosting services, technical support and maintenance and support services for iReportSource software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
In 2021, the Department of Technology expended $120,800.00 with iReportSource for onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system via Ord. No. 1020-2021. The cost for this 2022 contract with iReportSource for onboarding, technical support, maintenance and hosting services for the the iReport Software system is $109,000.00. Funds were budgeted and available within the Department of Human Resource's direct charge allocation of the Department of Technology, Information Services Operating Fund. This ordinance is contingent on the passage of the 2022 City of Columbus Operating Budget.
CONTRACT COMPLIANCE:
Vendor Name: iReportSource; DAX Vendor Acct.#/CC#: # 025604; Expiration Date: 2/5/2023
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system; in accordance with sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $109,000.00 from the Human Resource Department’s direct charge allocation of the Department of Technology, Information Services Operating Fund. ($109,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, maintenance and support services for the iReport Software system, in the amount of $109,000.00, for the coverage term period from April 1, 2022 through March 31, 2023; and
WHEREAS, the original purchase order (PO183044) was established by the Public Service Department in 2019 and was most recently authorized by Ord. No. 1020-2021, passed on May 10, 2021, through purchase order PO277176; and
WHEREAS, iReport is a risk management software solution used for training, near misses, safety audits, incident reporting, tracking, and investigative purposes. Human Resources, Citywide Occupational Safety and Health Program (COSHIP) is the administrator of the application for the entire City enterprise solution that began in 2021; and
WHEREAS, iReportSource is the sole provider of hosting services, technical support and maintenance and support services for iReportSource software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Human Resources to authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource for the renewal of onboarding, technical support, maintenance and hosting services for the iReport Software system to avoid interruption in services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Human Resources, be and is hereby authorized enter into a contract with iReportSource for the renewal of onboarding, hosting services, technical support, and maintenance and support services for the iReport Software system, in the amount of $109,000.00, for the coverage term period from April 1, 2022 through March 31, 2023.
SECTION 2. That the expenditure of $109,000.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment 0201-2022 EXP):
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Technology, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this contract is in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.