Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with Prime Engineering & Architecture, Inc. Funding for this modification will come from the Water Works Enlargement Voted Bonds Fund.
This contract was originally procured to provide construction administration and construction inspection services for combined sanitary, storm water, and water projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that are needed to conclude ongoing construction projects for the Power and Water (Water) Division.
This modification (Mod #4) will increase the funding of the contract by an additional $85,115.25 for construction administration - construction inspection services for the Morrison Road Booster Station Improvements Project.
1.1. Amount of additional funds to be expended: $ 85,115.25
Original Contract Amount: $ 540,000.00
Modification 1 $ 915,000.00
Modification 2 $1,314,516.03
Modification 3 $ 221,566.19
Modification 4 (current) $ 85,115.25
Total (Orig. + Mods 1-4) $3,076,197.47
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation. This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.
1.4. How cost of modification was determined:
A cost proposal was provided by Prime Engineering & Architecture, Inc., and reviewed by the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $85,115.25 for the Morrison Road Booster Station Improvements Project. The Department anticipates requesting additional appropriations to this contract for the 2010 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT: Funding for this modification will come from the Water Works Enlargement Voted Bonds Fund and an amendment to the 2010 Capital Improvements Budget will be necessary.
4. CONTRACT COMPLIANCE INFO: 31-1373357 | (F1) | (Expires 3/31/12)
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration and construction inspection services agreement with Prime Engineering & Architecture, Inc.; for the Morrison Road Booster Station Improvements Project; to authorize the transfer and expenditure of $85,115.25 from within the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water; and to amend the 2010 Capital Improvement Budget. ($85,115.25)
Body
WHEREAS, the original contract number EL008273 for $540,000.00 was authorized by Ordinance No. 0846-2008, passed June 9, 2008, was executed on June 25, 2008, and was approved by the City Attorney on June 30, 2008; and
WHEREAS, modification #1 (Short Street Demolition and Remediation project and the NW Alum Creek Wet Weather Renovations project) to the original contract number, EL009497 for $915,000.00 was passed by City Council via Ordinance 0649-2009, June 1, 2009; and signed by the City Attorney on July 15, 2009; and
WHEREAS, modification #2 (OSIS Downtown Odor Control, Group Three Water Line Improvements, and Reservoir Pollution Reduction Project) to the original contract number, EL010119, for $1,314,516.03 was passed by City Council via Ordinance 1703-2009, February 1, 2010; and
WHEREAS, modification #3 (Alton-Darby Creek Road 12" Water Main, Phase II Project, Clime Road Water Line Improvements Project) to the original contract number, EL010342, for $221,566.19 was passed by City Council via Ordinance 0384-2010, March 29, 2010; and
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with Prime Engineering & Architecture, Inc., a fourth time, for the Morrison Road Booster Station Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Water Works Enlargement Voted Bonds Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with Prime Engineering & Architecture, Inc.; for the Morrison Road Booster Station Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with Prime Engineering & Architecture, Inc., 3000 Corporate Exchange Dr., Suite 600, Columbus, Ohio 43231 that will continue to provide construction administration and construction inspection services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $85,115.25 within the Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level One 06, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690383-100000 (carryover) | SR 317 London-Groveport | 642900 | -$12,580.95
606 | 690395-100000 (carryover) | Valve Renewal Prgm. | 606395 | -$8.70
606 | 690426-100000 (carryover) | Taylor Rd. | 606426 | -$1,000.00
606 | 690431-100000 (carryover) | Morse Rd./New Albany Rd. | 642900 | -$11,444.50
606 | 690470-100000 (carryover) | Booster Sta. Upgrades | 606470 | -$6,856.49
606 | 690477-100000 (carryover) | Water Storage Tank Pntg. | 642900 | -$10,881.43
606 | 690331-100000 (carryover) | HCWP Lagoon Sludge Rmvl. | 606331 | -$42,343.18
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | 647302| +$85,115.25
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
606 | 690383-100000 (carryover) | SR 317 London-Groveport | $12,581 | $0 | -$12,581
606 | 690395-100000 (carryover) | Valve Renewal Prgm. | $0 | $9 | +$9 (est. authority for cancellation)
606 | 690395-100000 (carryover) | Valve Renewal Prgm. | $9 | $0 | -$9
606 | 690426-100000 (carryover) | Taylor Rd. | $0 | $1,000 | +$1,000 (est. authority for cancellation)
606 | 690426-100000 (carryover) | Taylor Rd. | $1,000 | $0 | -$1,000
606 | 690431-100000 (carryover) | Morse Rd./New Albany Rd. | $0 | $11,445 | +$11,445 (est. authority for cancellation)
606 | 690431-100000 (carryover) | Morse Rd./New Albany Rd. | $11,445 | $0 | -$11,445
606 | 690470-100000 (carryover) | Booster Sta. Upgrades | $0 | $6,857 | +$6,857 (est. authority for cancellation)
606 | 690470-100000 (carryover) | Booster Sta. Upgrades | $6,857 | $0 | -$6,857
606 | 690477-100000 (carryover) | Water Storage Tank Pntg. | $10,881 | $10,882 | +$1 (est. authority for remaining change)
606 | 690477-100000 (carryover) | Water Storage Tank Pntg. | $10,882 | $0 | -$10,882
606 | 690331-100000 (carryover) | HCWP Lagoon Sludge Rmvl. | $655,125 | $612,781 | -$42,344
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | $362,629 | $447,747 | +$85,118
SECTION 4. That the expenditure of $85,115.25 is hereby authorized within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690473-100002 (carryover), Morrison Rd. Booster Station Improvements Project, OCA 647302, Object Level Three 6686.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.