Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with DLZ Ohio, Inc. to add additional funds for design of the Intersection - High Street at Obetz Road project, the contract continues until the project is completed.
Ordinance 1170-2023 authorized the Director of Public Service to enter into contract with DLZ Ohio, Inc. in the amount of up to $350,000.00 for the Intersection - High Street at Obetz Road project. This project involves improvements to traffic and pedestrian operations at the intersection of S. High Street and Obetz Road by upgrading the traffic signal to allow changes in signal operations and extending the southbound left-turn lane. As part of this project, S. High Street will be restriped to two through lanes in each direction between I-270 and Highview Blvd.
1.1 Amount of additional funds to be expended: $350,000.00
Original contract amount $300,000.00 (Ord.1170-2023, PO392224)
Modification number 1 $350,000.00 (This ordinance)
The contract amount including all modifications: $650,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is additional funding needed to complete the detailed design for the original scope of improvements. Additionally, a private development is planned that will require improvements to the intersection of Obetz Road and Southpoint Boulevard to continue the scope of the original contract. This was work was agreed to as part of a fee-in-lieu agreement with the developer.
1.3 Reason other procurement processes are not used:
The work is a continuation of services completed by the consultant already under contract, therefore it was decided that it is in the best interest of the Ciy to modify the existing contract instead of bidding this part of the work and keep the project on schedule and on budget.
1.4 How cost of modification was determined:
The cost of this modification was deemed reasonable based on other projects of similar size and scope based on anticipated necessary effort to complete the project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
2. CONTRACT COMPLIANCE
DLZ Ohio, Inc.’s contract compliance number is CC004939 and expires 7/22/26.
3. FISCAL IMPACT
Funding, in the amount of $350,000.00 is budgeted and available within Fund 7766, the Street and Highway Improvement Fund. An amendment to the 2025 Capital Improvement Budget to match cash is necessary to establish sufficient budget authority for the project. Funds will need to be appropriated.
Title
To amend the 2025 Capital Improvement Budget; to appropriate funds within the Street and Highway Improvement Fund; to authorize the Director of the Department of Public Service to enter into a contract modification with DLZ Ohio, Inc. in connection with the Intersection - High Street at Obetz Road project; and to authorize the expenditure of up to $350,000.00 from the Street and Highway Improvement Fund to pay for the project. ($350,000.00)
Body
WHEREAS, contract no. PO392224, with DLZ Ohio, Inc., in the amount of $300,000.00, was authorized by ordinance no. 1170-2023 ; and
WHEREAS, it has become necessary to modify the contract in an amount up to $350,000.00 and provide additional funds for the Intersection - High Street at Obetz Road project; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvement Budget to match cash for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, funds must be appropriated within Fund 7766, Street and Highway Improvement Fund; and
WHEREAS, it is necessary to authorize the expenditure of up to $350,000.00 from the Street and Highway Improvement Fund to pay for this contract modification; and
WHEREAS, it has become necessary in the usual daily operation for the City to enter into a contract modification with DLZ Ohio, Inc. for the provision of professional engineering consulting services described above; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7766 / P538021-100000 / Intersection - High Street at Obetz Road (Street & Highway Imp Carryover) / $0.00 / $350,000.00 / $350,000.00 (to match cash)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $350,000.00 is appropriated in Fund 7766 (Street and Highway Improvement Fund), Dept-Div 5912 (Design and Construction), Project P538021-100000 (Intersection - High Street at Obetz Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be, and hereby is, authorized to enter into a contract modification with DLZ Ohio, Inc. at 6121 Huntley Road, Columbus, OH 43229, for the Intersection - High Street at Obetz Road project in an amount up to $350,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement Fund), Dept-Div 5912 (Design and Construction), Project P538021-100000 (Intersection - High Street at Obetz Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.