Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to SimplexGrinnell to purchase and install video security systems for two parking lots at the City of Columbus Hoover Reservoir. Funds from the FY09 Buffer Zone Protection Program will cover the majority of the costs. SimplexGrinnell is currently involved in placing safety cameras in neighborhoods and has the appropriate equipment and expertise to complete this project while also making it compatible with similar city video infrastructure.
Additional Needs: Funds need to be transferred within the General Government Grant Fund budget of the Division of Police from Object Level (1) 03 to Object Level (1) 06 in order to purchase the video security systems.
Bid Information: Since there is not enough time to obtain formal bids to meet the Federal Grant deadlines, competitive bidding must be waived.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: SimplexGrinnell's # is 58-2608861 and expires March 24, 2012.
FISCAL IMPACT: This ordinance authorizes an expenditure of $25,100.00 from the General Government Grant Funds (FY09 Buffer Zone Protection Program) and $1,291.00 from Department 60 Public Utilities for the purchase and the installation of security systems. There is no financial impact on the General Fund operating budget for this purchase.
Emergency Designation: Emergency legislation is requested so the cameras can be ordered and be ready for installation and to meet grant deadlines.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order to SimplexGrinnell for the purchase and installation of video security systems for the Division of Police, to waive the provisions of competitive bidding, to authorize the expenditure of $26,391.00 from the General Government Grant Fund and the Division of Power and Water fund; and to declare an emergency. ($26,391.00)
Body
WHEREAS, the City of Columbus, Division of Police has been awarded a FY09 Buffer Zone Protection Plan (BZPP) Grant by the U. S. Department of Homeland Security; and
WHEREAS, there is a need to purchase and to install video security systems at the City of Columbus Hoover Reservoir; and
WHEREAS, a purchase order needs to be issued to SimplexGrinnell for the purchase and installation of video security systems; and
WHEREAS, it is in the best interest of the City to waive the provisions of Section 329.06 (a) of the City codes, 1959; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for the purchase and installation of video security systems thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to SimplexGrinnell for the purchase and installation of video security systems for the Division of Police.
SECTION 2. That funds in the Division of Police's General Government Grant Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 03 | OCA # 331014 | PROJECT 331014| AMOUNT $25,100.00
To:
OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6651 | OCA # 331014 PROJECT 331014|| AMOUNT $25,100.00
SECTION 3. That the expenditure of $26,391.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DIV 30-03 | FUND 220 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6651 | OCA 331014| PROJECT 331014| AMOUNT $25,100.00|
|DEPT 60| FUND 600| OBJ LEV (01) 06| OBJ LEV (03) 6651| OCA 603001|AMOUNT $1,291.00|
SECTION 4. That it is in the best interest of the City to waive the provisions of Section 329.06 (a) of the Columbus City Code. 1959; and such provisions are hereby waived.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.