Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for lane striping and pavement markings throughout the City's roadway system. To accomplish this mission the Division requires a Kettle Truck with support equipment that can apply thermoplastics to the various pavement surfaces. This Kettle Truck will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 14, 2012 for Bid SA-004418 as follows:
|
Company |
Kettle Truck |
Cost |
Status |
|
Fyda Freightliner Columbus |
M2 106 |
$149,737.00 |
Majority |
|
M-B Companies, Inc. |
International 4300 |
$192,801.00 |
Majority |
The lowest bid received was from Fyda Freightliner Columbus and their bid met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE INFORMATION
Fyda Freightliner's contract compliance number is 31-0789102 and expires 9/22/12.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2012 C.I.B within the Streets and Highways G.O. Bonds Fund, no. 704. This ordinance is contingent on the 2012 Bond Sale. The cost of this purchase is $149,737.00.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the Kettle Truck is available for immediate use.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of Kettle Truck with support equipment from Fyda Freightliner Columbus, Inc., for the Division of Planning and Operations; and to authorize the expenditure of $149,737.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($149,737.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for lane striping and pavement markings throughout the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of a Kettle Truck with support equipment, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Street and Highway Improvement Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase said Kettle Truck for the preservation of the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Fyda Freightliner Columbus, Inc., 1250 Walcutt Road, Columbus, Ohio, 43228, for the purchase of a Kettle Truck with support equipment in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $149,737.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $149,737.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.