Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for HVAC Specialty Maintenance Services for the Division of
Sewerage and Drainage, in order to continue scheduled services to the
Division.
B. Contract History. The existing contract was bid on April 28, 1999. The low
bidder was Cornerstone Services of Plain City, Ohio. A contract with this
entity was authorized by Ordinance No. 1465-99, passed on June 21, 1999.
The bid documents contemplated incremental funding of a multi-year contract.
Ordinance No. 2314-00, passed October 30, 2000, authorized the first
modification of this contract. It is now proposed to again modify the contract
to provide funds to continue services, under the City's option.
C. Contract Compliance No.: 311410535.
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of
$122,000.00 for FY2003.
B. Contract Modification Information, Pursuant to Section 329.16, CCC:
1) Amount of Additional Funds - This Modification: $107,000.00.
2) Why the Need for Additional Work Could Not Be Foreseen. The need for
contract continuance via modification to provide incremental funding was
foreseen, and is included in the original procurement's specifications.
3) Why Other Procurement Processes Would Not Be In the City's Best
Interest. This modification is deemed the most feasible and reasonable
means of continuing to provide needed services.
4) How the Cost of the Modification Was Determined. The cost of the
modification to this contract was based upon extension of prices in the
current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2002 $170,000
FY2001 0
FY2000 40,000
[enter text here]
Title
To authorize the Director of Public Utilities to modify the contract for HVAC Specialty Maintenance Services with Cornerstone Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $107,000.00. ($107,000.00)
Body
WHEREAS, Ordinance No. 1465-99, passed June 21, 1999, authorized the Director of Public Utilities to enter into contract for HVAC Specialty Maintenance Services with Cornerstone Services, for the Division of Sewerage and Drainage; and,
WHEREAS, this contract was previously modified pursuant to Ordinance No. 2314-00, passed October 30, 2000; and Ordinance No. 1539-02, passed October 28, 2002; and,
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with Cornerstone Services, in order to provide for continuation of HVAC Specialty Maintenance Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL900573, with Cornerstone Services, 10779 US Rt. 42, Plain City OH 43064, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $107,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract EL900573, as follows:
OCA Code Object Level 3 Amount
605030 3372 $60,000.00
605063 3372 25,000.00
605105 3372 22,000.00
Total - $107,000.00
Section 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.