Explanation
Background: On August 8, 2007, contract EE004398 was approved, authorizing the Franklin County Municipal Court Clerk to enter into a three year contract with General Temperature Control, Inc. for the provision of maintenance, support and emergency services.
This ordinance authorizes the Franklin County Municipal Court Clerk to modify the contract with General Temperature Control, Inc. for additional emergency services and to declare an emergency.
Contract Modification
1. Amount of additional funds to be expended under this modification is $18,300.00.
2. Due to the installation of new equipment, emergency services are needed to relocate the heating ventilation and air conditioner (HVAC) system into the server room to meet the cooling demands of the Clerk's computer system.
3. The work under this contract modification is for additional emergency services required to preserve continuity of the work under the current contractor.
4. The cost was negotiated.
Contract Compliance Number: 31-1201236
Expiration Date: 4/29/2010
Emergency: Emergency action is requested to meet the cooling demands of the server room and to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Fiscal Impact: Funds totaling $18,300.00 are available within the Franklin County Municipal Court Clerk's 2008 computer fund budget.
Title
To authorize the Franklin County Municipal Court Clerk to modify the contract with General Temperature Control, Inc. for additional emergency services; to authorize an expenditure of $18,300.00 from the Municipal Court Computer Fund; and to declare an emergency. ($18,300.00)
Body
Whereas, on August 8, 2007, contract EE004398 was approved, authorizing the Franklin County Municipal Court Clerk to enter into a three year contract with General Temperature Control, Inc. for the provision of maintenance, support and emergency services; and
Whereas, funds are available in the Clerk's 2008 computer fund budget to pay for the needed emergency services; and
Whereas, the emergency services are needed to relocate the HVAC into the server room to meet the cooling demands of the Clerk's computer system; and
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court Clerk, in that it is immediately necessary to modify the contract with General Temperature Control, Inc. to pay for the required services needed to relocate the HVAC, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk be and is hereby authorized to modify the contract with General Temperature Control, Inc. for additional emergency services in an amount not to exceed $18,300.00.
Section 2. That the expenditure of $18,300.00 or so much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Clerk, organization 2601, computer fund, fund 227, subfund 002, oca 260208, object level one - 03, object level three - 3336.
Section 3. That this modification is in accordance with the provisions of Section 329.16 of the Columbus City Codes, 1959.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.