Explanation
Background:
Bids were received by the Recreation and Parks Department on October 7, 2003, for the Warren Avenue Street Island Improvements, as follows:
Status Amount
Mid-West Landscape Company Majority $28,048.00
Miller Pavement Majority $39,622.00
Central Ohio Building Majority $44,870.00
McDaniels Construction Co. MBE $56,300.00
Project includes the supply and installation of a brick walkway, supply and installation of decorative metal fencing, limestone fence piers, removal and supply of plant material, and installation of park benches, trash receptacles, and other such work as may be necessary to complete contract in accordance with the plans and specifications.
The Contract Compliance Number for Mid-West Landscape Company is #31-1690650.
The approximate cost of Recreation and Parks staff time on this project is $2,000.00 (02-053).
A contingency amount of $4,000.00 is being included in this project.
Emergency action is necessary to enable project to commence prior to the winter season.
Fiscal Impact:
$34,048.00 is required and budgeted within the Urban Infrastructure Recovery Project of the 1995, 1999 Voted Streets and Highways to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Mid-West Landscape Company, for the Warren Avenue Street Island Improvements Project, to authorize the expenditure of $34,048.00 from the Transportation Division's 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($34,048.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on October 7, 2003, and the contract for the Warren Avenue Street Island Improvements Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Mid-West Landscape Company, for the Warren Avenue Street Island Improvement Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $34,048.00, or so much thereof as may be necessary, be and is hereby authorized from the 1995, 1999 Voted Streets and Highways Fund, Public Service Department, Transportation Division to pay the cost thereof.
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 59-09 704 440005 Urban 6631 644385 $32,048.00
Infrastructure
Recovery
Cap. Proj. 59-09 704 440005 Urban 6680 644385 $ 2,000.00
Infrastructure
Recovery
Total $34,048.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $4,000.00 has been included in Fund 704 in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.