Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fire Textbooks, eBooks and Training Materials, with John D. Preuer & Associates, Inc. The Division of Fire is the sole user for the textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2028, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on March 12, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ032034). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
John D. Preuer & Associates, Inc., CC# CC-006871, expires March 14, 2028, Items 1-78, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Fire, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to provide an uninterrupted supply of textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. The Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Fire Textbooks, eBooks and Training Materials with John D. Preuer & Associates, Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Fire Textbooks, eBooks and Training Materials UTC will provide for the purchase of textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 12, 2026, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, as the current contracts for these materials expire April 30, 2026, and it is immediately necessary to authorize the Director to enter into a contract for the option to purchase textbooks, eBooks and training materials used by the Training Bureau to educate recruits, cadets, paramedics and EMTs, so that such training materials are readily available in a timely fashion, for the immediate preservation of the public, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Fire Textbooks, eBooks and Training Materials, in accordance with Request for Quotation RFQ032034, for a term of approximately two (2) years, expiring April 30, 2028, with the option to renew for one (1) additional year or portion thereof, as follows:
John D. Preuer & Associates, Inc., Items 1-78; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.