Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for landscape maintenance at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, and two Police substations at 1375 Cleveland Avenue and 950 East Main Street. Landscape activities include full service lawn mowing, edging, four rounds of lawn fertilizing, pruning of all trees and shrubs, weeding of all planting beds, mulching, and spring clean-up. The contract also provides for the hydro-seeding of the grass strip surrounding City Hall that was damaged by the chemicals used during the winter to melt snow and ice on the sidewalks. The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. The snow/ice removal portion was renewed for all of 2006 by Ord. 2148-2005 in the amount of $25,000.00 (passed December 14, 2005). This ordinance modifies that renewal, the third of four one-year renewal options.
Emergency action is requested so that lawn maintenance may be continued without interruption.
Fiscal Impact: In 2006, the Facilities Management Division budgeted $77,000.00 for snow/ice removal and landscape maintenance. This ordinance authorizes an expenditure of $52,000.00 for the landscape maintenance only. The Facilities Management Division spent $50,364.43 in 2005 for landscape services and $23,376.50 in 2004 for landscape services with Winnscapes. In 2004, the contract was for two locations only and did not include as many services. Winnscapes Contract Compliance Number 31-1313521, exp. 07/08/2007.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Winnscapes for landscape maintenance at various City-owned locations; to authorize the expenditure of $52,000.00 from the General Fund; and to declare an emergency. ($52,000.00)
Body
WHEREAS, it is necessary to provide landscape maintenance at the I-71 Complex, the Health Department, the Police Academy, and Police substations at 1375 Cleveland Avenue and 950 East Main Street, and
WHEREAS, modifying the Winnscapes contract accomplishes this necessary goal, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Winnscapes for the landscape maintenance at various City locations so that such services can continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract for the Facilities Management Division with Winnscapes for the landscape maintenance of the I-71 Complex, the Health Department, the Police Academy, and Police substations at 1375 Cleveland Avenue and 950 East Main Street.
SECTION 2. That the expenditure of $52,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3377
Amount: $52,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.