Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $686,415.83; to encumber funds with the Transportation Division for inspection, testing, and prevailing wage coordination services in the amount of $104,000.00; all in connection with the Dewberry/Evergreen Roads Stormwater System Improvements Project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six (6) bids on October 14, 2009. These bids were received from: John Eramo & Sons, Inc. - $686,415.83; Tata Excavating - $769,062.36; Nickolas Savko & Sons, Inc. - $845,878.20; Columbus Asphalt Paving - $931,072.20; McDaniel's Construction Co. - $939,612.00; and Complete General Construction Co. - $947,745.30.
The lowest and best bid was from John Eramo & Sons, Inc. for $686,415.83. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 31-0724866, expires 04/08/10, Majority
3. FISCAL IMPACT: There is sufficient cash and authority in the 2009 Capital Improvements Budget to contract for this project. No transfers or amendments are needed.
4. EMERGENCY DESIGNATION: The Department of Public Utilities is requesting City Council to consider this legislation an emergency measure, in order to execute a contract for this project no later than January 2010 and to provide work for available Construction Administration/Inspection personnel in the Transportation Division.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc.; to provide for payment of inspection, material testing and related services to the Transportation Division; to authorize the expenditure of $790,415.83 for the Dewberry/Evergreen Roads Stormwater System Improvements Project, for the Division of Sewerage and Drainage; and to declare an emergency. ($790,415.83)
Body
WHEREAS, six (6) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on October 14, 2009 for the construction of the Dewberry/Evergreen Roads Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Dewberry/Evergreen Roads Stormwater System Improvements Project; and
WHEREAS, this project will mitigate street and yard flooding within the area located along Evergreen Road and Dewberry Road; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a construction contract with John Eramo & Sons, Inc. for the Dewberry/Evergreen Roads Stormwater System Improvements Project in an emergency manner for the immediate preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Dewberry/Evergreen Roads Stormwater System Improvements Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Road.; Hilliard, Ohio 43026; in the amount of $686,415.83 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $104,000.00.
SECTION 2. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm B.A.B.s Fund No. 676, Project 610775-100000, Object Level Three 6621, OCA Code 685775, Amount $790,415.83.
SECTION 3. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.