Explanation
BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order for the Division of Police in the amount of $11,430.00 with Standard Fusee Corporation DBA Orion Safety Products for road flares. The Division of Police needs to purchase (250) two- hundred fifty boxes of thirty-six (36) Spikeless Automotive Highway Emergency 30 minute road flares from an existing State of Ohio Term Contract with Orion Safety Products. Road flares are used to warn drivers of impending hazards along city streets and highways. This purchase by the City of Columbus from a State of Ohio contract is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract #RS901616 exists for this purchase.
Contract Compliance: Standard Fusee Corporation DBA Orion Safety Product compliance has expired. This vendor will be contract compliant prior to reading by City Council.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate funding needed for the purchase of road flares for the Division of Police.
FISCAL IMPACT: This ordinance authorizes an expenditure of $11,430.00 from the General Fund for the purchase of road flares. The Division of Police budgeted $43,550.00 from the 2017 General Fund operating budget for this purpose. Funding exists in the Division of Police’s General Fund Budget for this purchase. The Division of Police has already spent $42,839.64 in 2017 for road flares. The division spent. $42,473.88 in 2016 for flares.
Title
To authorize the Finance and Management Director to issue a purchase order for road flares for the Division of Police from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Standard Fusee Corporation, DBA Orion Safety Products; to authorize the expenditure of $11,430.00 from the General Fund; and to declare an emergency. ($11,430.00).
Body
WHEREAS, the Division of Police needs to purchase road flares; and
WHEREAS, the flares are needed to protect the City's Safety Forces and the public by alerting drivers to hazards in public roadways; and
WHEREAS, a Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Standard Fusee Corporation, DBA Orion Safety Products, exists and is permitted pursuant to Ordinance 582-87, which authorized cooperative purchasing efforts between the City and the State of Ohio; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for road flares for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of road flares for the Division of Police in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Standard Fusee Corporation DBA Orion Safety Products, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $11,430.00, or so much thereof as may be necessary, be and is hereby authorized as follows in Fund 1000 General Fund in object class 02 Supplies and Materials per the accounting codes in the spreadsheet attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.