Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural design and engineering services for various Public Safety renovation projects. This will serve as a blanket contract to perform small to midsize projects for the Public Safety Department such as fire station window replacements, police substation renovations, and driveway and apron restoration, etc.
The original contract was awarded through Request for Statements of Qualifications and authorized by Ordinance No. 0311-2009, passed April 7, 2009, in the amount of $250,000.00. The contract was not bid for a particular building but encompassed various Public Safety renovation projects. A modification is in the best interest of the City and the Department of Public Safety so as to ensure outdoor projects can be constructed during the warmer months of the year.
Fiscal Impact: The cost of this modification is $100,000.00. This ordinance authorizes the expenditure of $100,000.00 from the Safety Voted Bond Fund, where there are sufficient funds to cover this expense. In order to spend these funds, an amendment to the 2011Capital Improvements Budget is necessary. The original contract was $250,000.00, with this modification, the total cost of this contract will be $350,000.00.
Mull & Weithman Architects, Inc. Contract Compliance Number 31-1635306, Expiration date January 4, 2012.
Title
To amend the 2011 Capital Improvements Budget; to authorize the City Auditor to transfer $100,000.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering services to be utilized for Public Safety Department projects; and to authorize the expenditure of $100,000.00 from the Safety Voted Bond Fund. ($100,000.00)
Body
WHEREAS, Ordinance 0311-2009, passed April 7, 2009, authorized the Finance and Management Director to contract with Mull & Weithman Architects, Inc. for professional architectural design and engineering services for various Public Safety renovation projects; and
WHEREAS, it is necessary to amend the 2011 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify the contract with Mull & Weithman Architects, Inc. for professional architectural design and engineering services for various Public Safety renovation projects; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Facility Renovation 330021-100000 (Voted Carryover) $942,866|$842,866|($100,000)
Professional Architectural Services 310004-100000 (Voted Carryover) $0|$100,000|$100,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation|OCA Code: 713321|OL3: 6620 |Amount $100,000.00
TO:
Dept/Div: 30-01| Fund: 701|Project Number 310004-100000|Project Name -Professional Architectural Services|OCA Code: 701004|OL3: 6620 |Amount $100,000.00
SECTION 3. That the expenditure of $100,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $100,000.00
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.