Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Spohn Associates, Inc., in order to perform and complete the restoration of the City Hall exterior metal and stone, at 90 West Broad Street. The work shall include, but is not limited to: cleaning and providing a protective sealant for the bronze flag pole bases, staircase handrails, Christopher Columbus statue, building entranceways with bronze swing doors, light fixtures, and six large ornate light fixtures on the west side of building. It will also include cleaning the surrounding granite and marble surrounds. Formal bids were solicited on April 24, 2007. The following three companies submitted bids by the May 15, 2007 deadline (0 MBE, 0 FBE):
Spohn Associates, Inc. $300,000.00
Stuart Dean Co., Inc. $304,800.00
The Lee Quigley Company $313,480.00
The Office of Construction Management recommends the bid be awarded to the most responsive and responsible bidder, Spohn Associates, Inc.
This ordinance also authorizes the transfer of $300,000.00 between projects within the Construction Management Capital Improvement Fund as a temporary funding measure until bonds are sold to reimburse the Municipal Court Renovation Project and amends the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, to reflect the expenditure of this project.
EMERGENCY ACTION is requested so allow the restoration and preservation of the City Hall exterior metal and stone begin as soon as possible, thereby providing for work to commence before the onset of winter weather.
Fiscal Impact: The total amount of this contract is $300,000.00. The total amount will be transferred from the Municipal Court Renovations Project to the City Hall Renovations Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Spohn Associates, Inc.'s Contract Compliance Number # 35-1362776, expiration 10/26/2009.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Spohn Associates, Inc. for the restoration and preservation of the City Hall exterior metal and stone; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $300,000.00 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($300,000.00).
Body
WHEREAS, the Office of Construction Management desires to both restore and preserve the exterior metal and stone work at City Hall, and
WHEREAS, the Office of Construction Management recommends Spohn Associates, Inc. as the most responsive and responsible bidder, and
WHEREAS, this ordinance amends the Capital Improvements Budget, Ordinance No. 0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $300,000.00 between projects within the Construction Management Capital Improvement Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Spohn Associates, Inc. for the restoration and preservation of the City Hall exterior metal and stone, thereby allowing the restoration and preservation of the exterior metal and stone City Hall to commence before winter weather, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Spohn Associates, Inc. for the restoration and preservation of the City Hall exterior metal and stone.
SECTION 2. That the 2007 Capital Improvement Budget is hereby amended as follows:
Office of Construction Management 45-50
Project/Project # CIB Amount Revised CIB
City Hall Renovations 570031 (New Funding Only) $3,512,532 $3,212,532
City Hall Renovations 570031 (Carryover Funding) $ 1,150,129 $1,450,129
Municipal Court Renovations 570043 (New Funding Only) $5,783,468 $6,083,468
Municipal Court Renovations 570043 (Carryover Funding) $1,887,353 $ 1,587,353
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570043|Project Name - Municipal Court Renovations|OCA Code 733000|Amount $300,000.00
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 733000|Amount $300,000.00
SECTION 4. That the expenditure of $300,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570031
OCA: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $300,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.