Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $194,510.00 for the Hard Road Housing Demolition project and to pay construction inspection costs up to $19,451.00. This project is for the demolition of 11 houses on Hard Road between Linworth Road and State Route 315 in advance of the widening project for Hard Road. The estimated Notice to Proceed date is November 12, 2007. This project has been given 45 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Ten bidders/suppliers were solicited ( 9 majority, 1 minority) and 6 bids were received (5 majority, 1 minority) and tabulated on October 3, 2007 as follows:
Deere/Short Excavating* |
$194,510.00 |
S.G. Lowendick & Sons, Inc. |
$225,400.00 |
Colvin Gravel Co., Inc |
$246,196.00 |
A-1 Demolition |
$262,000.00 |
Watson-Shonebarger General LLC |
$288,173.96 |
B&B Wrecking, Inc. |
$294,500.00 |
*minority bidder
Award is to be made to Deere/Short Excavating c.c.#311005811 (expiring May 25, 2008), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on November 12, 2007.
Fiscal Impact: Funding for this project is available in the amount of $99,205.00 within the Transportation Division 2007 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund and in the amount of $114,756.00 from the Street and Highway Improvement Fund for this work. This ordinance also amends the 2007 C.I.B. to allow deposit of funds from the 2007 fall bond sale into the correct projects.
Title
To amend the 2007 CIB to insure proper accounting for the Hard Road Housing Demolition project and the 2007 bond sale; to authorize the transfer of $99,205.00 within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the transfer of $60,448.65 within the Streets and Highways Improvement Fund; to appropriate $60,448.65 within the Streets and Highway Improvement Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Deere/Short Excavating for the Hard Road Housing Demolition project; to authorize the expenditure of $99,205.00 from the 1995, 1999, 2004 Voted Street and Highway Funds and $114,756.00 from the Streets and Highways Improvement Fund; and to declare an emergency. ($213,961.00).
Body
WHEREAS, demolition of 11 houses on Hard Road between Linworth Road and State Route 315 in advance of the widening project for Hard Road is needed; and
WHEREAS, bids were received on October 2, 2007, and tabulated on October 3, 2007, for the Hard Road Housing Demolition project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, funding is available for these demolitions from unallocated balances within the 1995, 1999, 2004 Voted Streets and Highways Fund and the Streets and Highway Improvement Fund for this work; and
WHEREAS, it is necessary to authorize the appropriation of funds for the project to proceed; and
WHEREAS, the CIB needs to be amended because it does not have sufficient budget authority for this project and to deposit the anticipated fall bond sale funds into the Leveraged Projects (Federal/State Projects) and the Mound/Souder Project; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, allowing houses that are vacant to be demolished, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
530801 / Downtown Streetscape Improvements (Carryover) / $1,900,000.00 (Carryover) / ($99,205.00) (Carryover) / $1,800,795.00 (Carryover)
530103 / Arterial Street Rehabilitation (Carryover) / $2,053,278.00 (Carryover) / $99,205.00 (Carryover) / $2,152,483.00 (Carryover)
530208 / Federal-State Match / $3,560,000.00 / ($350,000.00) / $3,210,000.00
590908 / Leveraged Projects / $0.00 / $350,000.00 / $350,000.00
530052 / Morse Road Area / $7,440,000.00 / ($300,000.00) / $7,140,000
590106 / I-670-Fourth Street Improvements / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the Transfer of monies within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530801 / Downtown Streetscape Improvements / 06/6600 / 644385 / $99,205.00
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530103 / Arterial Street Rehabilitation / 06/6600 / 644385 / $99,205.00
SECTION 3. That from the unappropriated monies in the Streets and Highway Improvement Fund, Fund 766, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $60,448.65 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6621, OCA 642728 and Project 766999.
SECTION 4. That the monies appropriated in the foregoing Section 6 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Transfer of monies within Fund 766 be authorized as follows:
TRANSFER FROM:
Fund / Grant # / Grant Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 766999 / Unallocated Balance / 06/6600 / 642728 / $60,448.65
TRANSFER TO:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 530161 / Roadway Improvements / 06/6600 / 642728 / $60,448.65
SECTION 6. That the Public Service Director be and is hereby authorized to enter into a contract with Deere/Short Excavating, 14830 Fladt Road, Marysville, OH 43040, for the Hard Road Housing Demolition project in the amount of $194,510.00, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $19,451.00.
SECTION 7. That for the purpose of paying the cost of the contract and inspection the sum of $213,961.00 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund/ Fund Name/ Dept.-Div. / OCA/ Object Level 01/03 Codes / Project Number / Project Name/ Amount
704 / 1995, 1999, 2004 Voted Streets & Highways Fund / 59-09 / 644385 / 06/6621 / 530103 / Arterial Street Rehabilitation / $99,205.00
766 / Streets & Highways Improvement Fund / 59-09 / 642728 / 06/6621 / 530161 / Roadway Improvements / $114,756.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.