Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Eagle Electric Service for the replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street.
The original contract was authorized by City Council through Ordinance No. 0179-2013, passed February 14, 2013. The work included the removal of an existing Liebert HVAC unit and the existing UPS system and installation of a new HVAC unit and a new UPS system.
A modification of the contract is necessary due to unforeseen conditions in the original wiring of an electrical panel in the UPS room. In addition, this legislation authorizes the upgrade to an additional electrical panel as the original circuit breakers are no longer manufactured or warrantied. These upgrades will ensure a fully functional UPS system that will be updated with current components with the proper warranties. Once completed, this UPS system will protect the computers and servers within City Hall from any power outage and will help protect the system from data loss.
It is practical and cost effective for coordination and continuity to modify this contract with Eagle Electrical Service. It would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the project can be completed without delay.
Eagle Electrical Service Contract Compliance No. 83-0389519, expiration date February 28, 2014.
Fiscal Impact: The cost of this modification is $54,976.87. This legislation authorizes the transfer of $54,976.87 between projects within the Information Services Bond Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Information Services Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Eagle Electric Service for the replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street; to authorize the expenditure of $54,976.87 from the Information Services Bond Fund; and to declare an emergency. ($54,976.87)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in the Information Services Bond Fund; and
WHEREAS, Ordinance No. 0179-2013 passed February 14, 2013, authorized the replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street; and
WHEREAS, it is necessary to modify the contract due to unforeseen conditions with the existing Uninterruptible Power Supply (UPS); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the modification of the contract with Eagle Electric Services for the replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street, so that the project can be completed without delay, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This ordinance amends the 2013 Capital Improvement Budget and authorizes the transfer of appropriation and cash within the Information Services Bond Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 2: That the 2013 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02 Information Services Bond Fund #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Mail Inserter:
470051-100000 /002 $335,000 $280,023 ($54,977)
City Hall Data Center Facility Upgrade.:
470031-100002 /002 $ -0- $54,977 $54,977
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470051| Project Number: 470051-100000| Project Name: Mail Inserter | Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $ 54,976.87 Information Services Bond Funds
TO:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 514312| Project Number: 470031-100002| Project Name: City Hall Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6651| Amount: $54,976.87 Information Services Bond Funds
SECTION 4. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with Eagle Electric Service replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street.
SECTION 5. That the expenditure of $54,976.87 or so much thereof as may be necessary in regards to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 47-02
Project: 470031-100002
Fund: 514
Subfund: 002
OCA Code: 514312
Object Level 1: 06
Object Level 3: 6651
Amount: $54,976.87
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.