Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Kokosing Construction Company, Inc. for the Resurfacing - 2025 Project 2 project and to provide payment for construction, construction administration and inspection services.
This contract includes Part A: Repairs and resurfaces 36 city streets and constructs 84 - ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair. Part B: Reconstructs one street using cement stabilization. Part C: Involves the resurfacing of drive and parking lots in a city park and lighting improvements for one parking lot, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 5, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on January 15, 2026, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Kokosing Construction Company, Inc. $7,407,341.61 Westerville, Ohio MAJ
Shelly & Sands, Inc. $7,664,056.61 Columbus, Ohio MAJ
Strawser Paving Company $7,675,598.08 Columbus, Ohio MAJ
The Shelly Company $7,963,896.91 Thornville, Ohio MAJ
Decker Construction Company $8,109,763.27 Columbus, Ohio MAJ
Award is to be made to Kokosing Construction Company, Inc. as the lowest responsive and responsible and best bidder for their bid of $7,407,341.61. The amount of construction administration and inspection services will be $666,660.74. The total legislated amount is $8,074,002.35.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Company, Inc.
As part of their bid Kokosing Construction Company, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Pavement Technology Inc. Westlake, Ohio MAJ
W.L. Markers, Inc. Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Lake Erie Construction Co. Norwalk, Ohio MAJ
Bituminous Pavement Systems, LLC Columbus, Ohio MAJ
Decker Construction Company Columbus, Ohio MAJ
The Paul Peterson Company Columbus, Ohio MAJ
Traffic Detectors & Signs, Inc. Youngstown, Ohio EBE
Mt. Carmel Stabilization Group, Inc. Mt. Carmel, Illinois EBO
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Kokosing Construction Company, Inc. is CC4610 and expires 2/26/26.
3. PRE-QUALIFICATION STATUS
Kokosing Construction Company, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense of $7,633,302.50 within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project. The funds are appropriated.
This is a budgeted expense of $440,699.85 within Fund 7702, the Recreation and Parks Voted Bond Fund. An amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to begin work as early as possible to meet the project completion deadline and ensure the safety of the travelling public.
Title
To amend the 2025 Capital Improvement budget; to authorize the transfer of funds within the Recreation and Parks Voted Bond Fund; to authorize the Director of Public Service to enter into contract with Kokosing Construction Company, Inc. for the Resurfacing - 2025 Project 2 project; to authorize the expenditure of up to $8,074,002.35 from the Streets and Highways Bond Fund and the Recreation and Parks Voted Bond Fund for the project; and to declare an emergency. ($8,074,002.35)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2025 Project 2 project; and
WHEREAS, the work for this project consists of Part A: Repairs and resurfaces 36 city streets and constructs 84 - ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair. Part B: Reconstructs one street using cement stabilization. Part C: Involves the resurfacing of drive and parking lots in a city park and lighting improvements for one parking lot; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Kokosing Construction Company, Inc. will be awarded the contract for the Resurfacing - 2025 Project 2 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2025 Project 2 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7702, the Recreation and Parks Voted Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $8,074,002.35 from the Streets and Highways Bond Fund and the Recreation and Parks Voted Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Kokosing Construction Company, Inc. in order to begin work as early as possible to meet the project completion deadline and to ensure the safety of the travelling public, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7702 / P511075-100000 / Hoover Mudflats Boardwalk (Voted Carryover) / $502,500.00 / ($440,700.00) / $61,800.00
7702 / P511007-202526 / Hard Surface Improvements 2025-2026 (Voted Carryover) / $0.00 / $440,700.00 / $440,700.00
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $10,632,307.00 / ($7,633,303.00) / $2,999,004.00
7704 / P530282-922025 / Resurfacing - 2025 Project 2 (Voted Carryover) / $0.00 / $7,633,303.00 / $7,633,303.00
SECTION 2. That the transfer of $440,699.85, or so much thereof as may be needed, is hereby authorized within Fund 7702 (Recreation and Parks Voted Bond Fund), from Dept-Div 5101 (Recreation and Parks), Project P511075-100000 (Hoover Mudflats Boardwalk), Object Class 06 (Capital Outlay) to Dept-Div 5101 (Recreation and Parks), Project P511007-202526 (Hard Surface Improvements 2025-2026), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Kokosing Construction Company, Inc., 6235 Westerville Road, Westerville, Ohio 43081, for the Resurfacing - 2025 Project 2 project in the amount of up to $7,407,341.61 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $666,660.74.
SECTION 4. That the expenditure of $7,633,302.50, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-922025 (Resurfacing - 2025 Project 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $440,699.85, or so much thereof as may be needed, is hereby authorized in Fund 7702 (Recreation and Parks Voted Bond Fund), Dept-Div 5101 (Recreation and Parks), Project P511007-202256 (Hard Surface Improvements 2025-2026), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.