Explanation
BACKGROUND: Columbus Public Health has applied for a grant from the Ohio Department of Health (ODH) to fund the Women, Infants and Children (WIC) Program for the period October 1, 2012 through September 30, 2013. WIC is a supplemental nutrition program for women (pregnant, postpartum and breastfeeding), infants, and children under the age of 5 years, and provides invaluable assistance for families during their children's period of growth and development.
The WIC budget provides $199,947.20 for the lease of real property to be used as clinic space for the delivery of services under the WIC program. Because of the anticipated delays in getting the new WIC Grant Project established, in order to continue the WIC leases and pay rent per the terms of the leases without delay, this Ordinance authorizes the expenditure of $199,947.20 from the Health Special Revenue Fund. The Health Special Revenue Fund will then be reimbursed for this expenditure upon receipt of the Notice of Award for the WIC Program from ODH and recipt of the grant funds.
This ordinance authorizes the Director of the Department of Finance and Management to execute new leases for two properties whose current leases contain no additional renewals and will expire on September 30, 2012.
New lease agreements:
Property Owner Number of sq ft Price Per Sq Ft. Federal ID Number
St. Stephen Community Services, Inc. 800 $8.75 314379568
77-83 Outerbelt Street, LLC 2,860 $12.50 200046707
Included in the WIC budget is funding for rent payments for the automatic renewal of four existing leases that have previously been approved by City Council.
Leases renewals to be funded:
Property Owner Number of sq ft Price Per Sq Ft. Federal ID Number
PLM of Col. 3,145 $10.76 284543851
Jane Setterlin 2,520 $12.09 287323903
Dr. Jacinto Beard 4,000 $10.63 188589094
Holt Road Center, LLC 3,600 $14.00 202695096
Emergency action is requested in order to avoid any delay in making payments to the landlords.
FISCAL IMPACT: Because the new WIC Project for the period October 1, 2012 through September 30, 2013cannot be created until Columbus Public Health receives the Notice of Award letter from ODH, it is necessary to fund these WIC lease contracts within the Health Special Revenue Fund. The Health Special Revenue Fund will be reimbursed for these lease expenses upon receipt of a Notice of Award from ODH. This grant does not generate revenue or require a City match.
Title
To authorize and direct the Department of Finance and Management to enter into two new lease contracts for WIC clinics for the period of October 1, 2012 through September 30, 2013, to authorize a total expenditure of $199,947.20 from the Health Special Revenue Fund for payment of six leases for theWIC Program; and to declare an emergency. ($199,947.20)
Body
WHEREAS, the City desires, for the benefit of Columbus Public Health, to enter into two new leases and appropriate and expend funds four existing lease contracts for the rental of real property, in order to provide services for the Women, Infants and Children program for the period of October 1, 2012 through September 30, 2013; and,
WHEREAS, The Women, Infants and Children Program (WIC) budget provides $199,947.20 for the lease of real property used as clinic space for the delivery of WIC services; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize expenditureof funds for the renewal of four existing leases and to authorize entering into two new lease agreements so that the WIC Program can continue providing services to the community for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department is hereby authorized and directed to enter into lease contracts with 77-83 Outerbelt Street, LLC and St. Stephens Community Services, Inc., for continued operation of WIC clinics for the period October 1, 2012 through September 30, 2013.
SECTION 2. That the terms and conditions of the leases are as stated in the lease agreements as approved by the Real Estate Division, City Attorney's Office, and include the following provisions:
a) The lease agreement with St. Stephens shall include an initial one-year term commencing October 1, 2012 and terminating September 30, 2013 and a successive one-year automatic renewal and the same rate as the initial term subject to appropriation of rental funds by City Council.
b) The lease agreement with 77-83 Outerbelt, LLC shall include an initial one-year term commencing October 1, 2012 and terminating September 30, 2013 and three successive one year-automatic renewal options at the same rate as the first term subject to appropriation of rental funds by City Council.
SECTION 3. That the expenditure of $199,947.20 is hereby authorized from the Health Department Special Revenue Fund, Fund No. 250, Division No. 50-01, OCA Code 500123 for payment of the costs of the following six lease contracts:
Object Object
Property Owner OCA Level 01 Level 03 Amount
77-83 Outerbelt Street, LLC 500123 03 3301 $35,750.00
Saint Stephens Community 500123 03 3301 $ 7,000.00
Services, Inc.
PLM of Cols. 500123 03 3301 $33,840.00
Jane Setterlin 500123 03 3301 $30,457.20
Dr. Jacinto Beard 500123 03 3301 $42,500.00
Holt Road Center, LLC 500123 03 3301 $50,400.00
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that these leases are properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.