Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify a professional engineering services agreement with ARCADIS U.S. Inc., for up to $5,328,048.34 for the Sewer System Capacity Model Update 2014 Project, for the Division of Sewerage and Drainage. The initial contract covered work for the first year with four subsequent annual contract modifications planned for the future. This is modification #1.
The sewer collection system model developed and enhanced by the Model Update Project, is the principle tool used to manage the planning and operations of the City's sewer collection system. Enhancement of this tool is vital to minimizing sewer overflows and backups and thereby minimizing negative impacts to the environment caused by the City's sewer system. The continual updating of this model is also necessary to ensure compliance with the City's consent orders with the Ohio Environmental Protection Agency.
MODIFICATION INFORMATION:
1.1 Amount of additional funds to be expended: $5,328,048.34
Original contract: $4,326,563.00
Modification #1 (2014): Current $5,328,048.34
Current Total: $9,654,611.38
Future
Modification #2 (2015): $3,000,000.00
Modification #3 (2016): $3,000,000.00
Modification #4 (2107): $3,000,000.00
Total estimated cost to date: $9,000,000.00
Current + Future Total: $18,654,611.38
1.2. Reasons additional goods/services could not be foreseen:
This is a multi-year agreement with planned modifications.
1.3. Reason other procurement processes are not used:
This was a planned contract modification identified in the original contracting legislation.
1.4. How cost of modification was determined:
A Cost Summary was submitted by the Consultant and reviewed and approved by Department personnel.
2. Project Task Description: Overall project scope elements:
1. Update SWWM 5 models developed under the Sewer System Capacity Model - Update 2006 to year 2013 conditions
2. Create new SWMM 5 reduced pipe model (RPM) from updated detailed models
3. Utilize all existing SWMM 5 models and data from the Sewer System Capacity Model Update 2006 project
4. Utilize all available City data (GIS sewer attribute data, atlas maps, other GIS features/layers, flow monitor data, rain gauge data, PARS, MSIUS, etc.)
5. Review and utilize current Inflow/Infiltration study reports and SWMM 5 models (where applicable)
6. Perform rain gauge: review, data collection/editing and rainfall analysis
7. Perform flow monitoring: review, data collection/editing and dry/wet weather flow analysis
8. Develop improved methodology for representing groundwater in the models
9. Update dry weather flow patterns and time series
10. Perform dry weather flow calibrations
11. Update wet weather RDII analysis (e.g. RTK, Initial Abstraction, Recovery parameters)
12. Perform wet weather flow calibrations, and verification/validation
13. Perform field investigations
14. Enhance City's GIS sewer attribute data as needed
15. Prepare and deliver various technical reports and memorandum
16. Deliver all collected flow monitor and rainfall data
17. Deliver draft and final SWMM 5 models
18. Provide training of City staff
19. Redefine Long Term Control Plan (LTCP) typical year rainfall
20. Redefine 10 year, 5 year and 2 year level of service
21. Perform various model applications (to be defined in each phase)
22. Support Blueprint Columbus program
These tasks will be realized through completion of the Sewer System Capacity Model - Model Update 2012 through a series of five (5) phases hereinafter referred to as: Year 1, Year 2, Year 3, Year 4 and Year 5.
Work completed to date: Items 1, 3, 4, 5, 6(ongoing), 7(ongoing), 8(ongoing), 9(ongoing), part of 10, part of 11, part of 12, 13(ongoing), 14(ongoing), 15(ongoing), 19, 20(ongoing), 21(ongoing), 22(ongoing)
3. MULTI-YEAR CONTRACT: The Department anticipates requesting additional future modifications to this contract.
4. Contract Compliance No.: 57-0373224 | MAJ | Exp. 07/10/2015
5. Emergency Designation: The Department of Public Utilities is requesting emergency legislation so that support of the consent decrees and Blue Print Columbus can continue without any schedule or project delays
6. Economic Impact: The collection system model developed and enhanced by the Model Update Project is the principal tool used to manage the planning and operations of the City's sewer collection system. Enhancement of this tool is vital to minimizing sewer overflows and backups and thereby minimizing negative impacts to the environment caused by the City's sewer system. This contract also is a major component of the City's Blueprint Columbus Clean Waters Strong Neighborhoods program.
7. Fiscal Impact: The legislation authorizes the transfer within and a total expenditure of up to $5,328,048.34 from the Sanitary Sewer General Obligation Fund, Fund 664 and an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify a professional engineering services agreement with ARCADIS U.S. Inc., in connection with the Sewer System Capacity Model Update 2014; to authorize the transfer within and an expenditure of up to $5,328,048.34 from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage; and to authorize an amendment to the 2014 Capital Improvements Budget; and to declare an emergency. ($5,328,048.34)
Body
WHEREAS, the original contract number EL013911 authorized by Ord 2467-2012 was passed by Columbus City Council on January 15, 2013; executed on January 17, 2013; approved by the City Attorney on January 17, 2013; and certified by the City Auditor's office on January 17, 2013; and
WHEREAS, the sewer system model is the principal tool used to manage the planning and operations of the City's sewer collection system; and
WHEREAS, it is necessary to transfer money within the Sanitary Sewer General Obligation Fund, Fund 664 for this project; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer General Obligation Fund, Fund 664 for the Sewer Sytem Capacity Model Update 2014; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities Division of Sewerage and Drainage in that it is requesting that this Council authorize the Director of Public Utilities to modify an engineering agreement with ARCADIS U.S. Inc. for the Sewer System Capacity Model Update 2014 Project for the immediate preservation of the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify an engineering agreement with ARCADIS U.S. Inc., 100 East Campus View Blvd, Suite 200, Columbus, Ohio 43235, for professional engineering services for the Sewer System Capacity Model Update 2014, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer 5,328,048.34 within the Department of Public Utilities Division of Sewerage and Drainage, Dept./Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650259-100001 | JPWWTP Cor. Prev. & Protect Coating Sys | 650259 | -$3,748,000.00
650695-100000 | Fulton Mound Noble Sewer Rehab | 650695 | -$1,045,810.18
650260-106000 | Fairwood Facility Small Capital Projects | 642606 | -$400,000.00
650600-100008 | Franklin / Main Interceptor Rehab Ph3 | 646008 | - $134,238.16
To:
Project No. | Project Name | OCA Code | Change
650460-100001 | Sewer System Capacity Model | 644601 | +$5,328,048.34
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $5,328,048.34 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | Obj. Lvl Three - 6676
Project No. | Project Name | OCA Code | Obj. Lvl 3 | Amount ($)
650460-100001 | Sewer System Capacity Model | 644601 | +$5,328,048.34
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650259-100001 | JPWWTP Corr. Prev. & Protect Coating Sys (Carryover) | $3,748,000 | $0 | (-$3,748,000)
650695-100000 | Fulton Mound Noble Sewer Rehab (Carryover) | $1,045,811 | $0 | (-$1,045,810)
650260-106000 | Fairwood Facility Small Capital Projects (Carryover) | $400,000 | $0 | (-$400,000)
650600-100008 | Franklin / Main Interceptor Rehab Ph3 | $0 | $142,480 | +$142,480
Increase Authority to Match Cash from Cancellation - Only using $134,239
650600-100008 | Franklin / Main Interceptor Rehab Ph3 | $142,480 | $8241 | (- $134,239)
650460-100001| Sewer System Capacity Model | $0 | $5,328,049 | (+$5,328,049)
SECTION 5. That said engineering company, ARCADIS U.S. Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.