Explanation
BACKGROUND: This ordinance authorizes the appropriation of $245,000.00 within the Special Income Tax Fund and the expenditure of $245,000.00 or so much thereof that may be necessary by the Finance and Management Department, Real Estate Management Office, for payment of rent for three (3) existing lease agreements for office and warehouse space used by the Departments of Development and Public Safety.
The expenditure authorized by this ordinance is for payment of rent for three (3) leases containing automatic renewal provisions that are subject to the appropriation of rental funds by City Council and certification of funds availability by the City Auditor defined as follows: the sixth of twenty (20) one year lease terms of the lease with Columbus Downtown Development Corporation authorized by City Council Ordinance 1121-2007 for the lease term 05/01/2013 to 04/30/2014 ($124,000.00); the fourth of four (4) one-year renewal terms with Agnes and Thomas Zanetos authorized by City Council Ordinance 0400-2009 for the term 04/01/2013 to 03/31/2014 ($12,000.00); and the first one-year renewal term with Viking Properties authorized by City Council Ordinance 1955-2011 for the term 02/01/2013 to 01/31/2014 ($109,000.00).
Fiscal Impact: This ordinance appropriates and expands $245,000.00 from the Special Income Tax Fund for the payment of rent for three (3) leases for fiscal year 2013.
Emergency Action: Emergency action is requested to provide funding to allow for timely payment of rents coinciding with the renewal dates for the leases as previously authorized by Council.
Title
To appropriate $245,000.00 within the Special Income Tax Fund for the Finance and Management Department, Real Estate Management Office; to authorize the Finance and Management Director to expend $245,000.00, or so much thereof that may be necessary, from the Special Income Tax Fund for the payment of rent for three (3) lease agreements for office and warehouse space used by the Departments of Development and Public Safety; and to declare an emergency. ($245,000.00)
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, is responsible for leasing commercial properties for use in City operations; and
WHEREAS, City Council previously authorized three lease agreements with automatic renewal terms each renewal term being subject to the appropriation of rental funds and certification of funds availability by the City Auditor; and
WHEREAS, funding for the payment of rents for these leases for rental space for the Departments of Development and Public Safety, though not appropriated, are provided for within the Special Income Tax Fund for 2013: and
WHEREAS, the appropriation of funds for these lease agreements from the Special Income Tax Fund is necessary, and
WHEREAS, it is necessary to expend funds for: the sixth of twenty (20) one year lease terms of the lease with Columbus Downtown Development Corporation authorized by City Council Ordinance 1121-2007; the fourth of four (4) one-year renewal terms with Agnes and Thomas Zanetos authorized by City Council Ordinance 0400-2009; and the first one-year renewal term with Viking Properties authorized by City council Ordinance 1995-2011; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Finance and Management Director to expend funds for the payment of rent for the 2013-2014 renewal term for three (3) lease agreement for the lease of space for the Departments of Development and Public Safety in order to allow for timely payment of rents to ensure that City operations continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $245,000.00 or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $245,000.00
SECTION 2. That the monies appropriated in SECTION 1 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Finance and Management Director be and is hereby authorized to expend funds for the payment of rent for the 2013-2014 renewal term of three (3) leases for office and warehouse space used by the Departments of Development and Public Safety.
SECTION 4. That the expenditure of $245,000, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $245,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.