City of Columbus - File #: 1874-2006

• File #: 1874-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/17/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Director of Finance and Management to enter into contracts for purchase of unmarked (covert) police vehicles to replace vehicles no longer in service, to waive the provisions of competitive bidding; and to authorize the appropriation and expenditure of $100,000.00 from the Public Safety Initiative Fund for the Division of Police; and to declare an emergency. ($100,000.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/27/2006	1	Safety Drafter	Sent for Approval
10/27/2006	1	Auditor Reviewer	Reviewed and Approved
10/27/2006	1	CITY AUDITOR	Reviewed and Approved
10/27/2006	1	Safety Drafter	Sent for Approval
10/27/2006	1	CITY ATTORNEY	Reviewed and Approved
10/27/2006	1	Safety Drafter	Sent to Clerk's Office for Council
10/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/24/2006	1	EBOCO Reviewer	Reviewed and Approved
10/24/2006	1	ODI DIRECTOR	Reviewed and Approved
10/24/2006	1	Safety Drafter	Sent for Approval
10/23/2006	1	Safety Drafter	Sent for Approval
10/21/2006	1	SAFETY DIRECTOR	Reviewed and Approved
10/20/2006	1	Safety Reviewer	Reviewed and Approved
10/18/2006	1	Safety Reviewer	Reviewed and Approved
10/17/2006	1	Safety Reviewer	Reviewed and Approved
10/17/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police, Department of Public Safety needs to purchase unmarked (covert) police vehicles to replace vehicles no longer in service due to age and repair costs. The goal is to expedite these purchases so the vehicles will be available immediately for use by the Division of Police in November 2006 due to shortage of unmarked vehicles.

Bid Information: There will be an evaluation process completed by a committee from the Division of Police and Fleet Management Division to determine the vehicle purchase and supplier. Based on pricing, type of vehicle and availability several dealerships (suppliers) will be used to obtain the maximum number of vehicles in a timely fashion.

Additional Need: Legislation is needed to authorize an appropriation from the Public Safety Initiative Fund in the amount of $100,000.00

Contract Compliance: N/A

FISCAL IMPACT:

Funding has been identified in the Public Safety Initiative Fund and this ordinance authorizes the appropriation and expenditure from Object Level 06.

Emergency Designation: Emergency legislation is requested so the vehicles will be ready in November 2006 due to the shortage of unmarked vehicles.

Title

To authorize and direct the Director of Finance and Management to enter into contracts for purchase of unmarked (covert) police vehicles to replace vehicles no longer in service, to waive the provisions of competitive bidding; and to authorize the appropriation and expenditure of $100,000.00 from the Public Safety Initiative Fund for the Division of Police; and to declare an emergency. ($100,000.00)

Body

WHEREAS, the Division of Police, Department of Public Safety, needs to purchase unmarked (covert) police vehicles in November 2006 to replace vehicles no longer in service due to age and repair costs; and

WHEREAS, all purchases of vehicles will be conducted by a committee comprised of Division of Police and the Division of Fleet ; and

WHEREAS, the funding source for this purchase will come from an appropriation within the Public Safety Initiative Fund; and

WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code to expedite delivery of unmarked (covert) police vehicles in November 2006; and

WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management to enter into various contracts for the purchase of unmarked (covert) police vehicles due to the shortage of unmarked vehicles, thereby preserving the public health, peace, property, safety, and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That from monies in the Fund known as Public Safety Initiative Fund is hereby appropriated to the Division of Police, DIV 30-03 as follows:

| FUND 016 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6650 | OCA 300316 | AMOUNT $100,000.00

Section 2. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the purchase of unmarked (covert) police vehicles to replace vehicles no longer in service.

Section 3.  That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchases.

Section 4. That City Council recognizes that this ordinance does not identify the vendor/contractor with whom the contracts will be awarded. City Council understands that by adopting this ordinance the final decision regarding the purchase of unmarked (covert) police vehicles is being left to the determination of the committee from the Division of Police and Fleet Management Division. Due to timing factors City Council is satisfied that it is in the best interests of the City to both authorize and delegate that final contracting decision to the Director of Finance and Management.

Section 5.  That the expenditure of $100,000.00 or so much thereof as may be needed, be and same is hereby authorized as follows:

| DIV 30-03 | FUND 016 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6650 | OCA 300316

Section 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.