City of Columbus - File #: 0829-2009

• File #: 0829-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/1/2009
• In control: Utilities Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for software support of Falcon/DMS software for the Department of Public Utilities, to authorize the expenditure of $9714.00 from the Sewerage System Operating Fund, $8664.42 from the Water Operating Fund, $2590.39 from the Stormwater Operating Fund, $1362.19 from the Electricity Operating Fund. ($22,331.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Columbus City Council	Read for the First Time
6/10/2009	1	CITY AUDITOR	Reviewed and Approved
6/10/2009	1	CITY AUDITOR	Reviewed and Approved
6/10/2009	1	Utilities Drafter	Sent for Approval
6/10/2009	1	CITY ATTORNEY	Reviewed and Approved
6/10/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
6/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/9/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2009	1	Utilities Drafter	Sent for Approval
6/8/2009	1	Finance Reviewer	Reviewed and Approved
6/8/2009	1	Finance Reviewer	Sent for Approval
6/5/2009	1	EBOCO Reviewer	Sent for Approval
6/5/2009	1	ODI DIRECTOR	Reviewed and Approved
6/5/2009	1	Utilities Drafter	Sent for Approval
6/4/2009	1	Utilities Reviewer	Sent for Approval
6/4/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
6/4/2009	1	Utilities Drafter	Sent for Approval
6/3/2009	1	Utilities Drafter	Sent for Approval
6/3/2009	1	Utilities Reviewer	Reviewed and Approved
6/3/2009	1	Utilities Drafter	Sent for Approval
6/2/2009	1	Utilities Reviewer	Reviewed and Approved
6/1/2009	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsa/Advet for the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with Section 329.07 (c), sole source provider, of the Columbus City Code. Annual maintenance to the following software is needed:

Falcon/DMS Document Management, Permit and Head Sheet E-Form Application, Falcon/Indexer, Falcon/Deliver, Falcon/Enterprise, and Falcon/DMS Sentry and PDF Module.

The Falcon/DMS system is utilized by the Department of Public Utilities agencies as a document management system and mapping program. The program has been utilized for approximately 10 years. Tom Synnott Associates AKA tsa/Advet is the developer of the software and will provide all licenses and support. The support agreement is in effect for the period of September 1, 2009 to and including August 31, 2010.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

SUPPLIER: Tom Synnott Associates AKA tsa/Advet (25-1372377); Expires 7-8-10

FISCAL IMPACT: $22,331.00 is being requested for this service.

Title

To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for software support of Falcon/DMS software for the Department of Public Utilities, to authorize the expenditure of  $9714.00 from the Sewerage System Operating Fund, $8664.42 from the Water Operating Fund, $2590.39 from the Stormwater Operating Fund, $1362.19 from the Electricity Operating Fund. ($22,331.00)

Body

WHEREAS, the Department of Public Utilities utilizes a mapping and document management program developed by Tom Synnott Associates AKA tsa/Advet and,

WHEREAS, it has become necessary to enter into a license and software support agreement for the Department of Public Utilities, and

WHEREAS, the Department of Public Utilities wishes to establish a service agreement in accordance with Section 329.07 (c) of the Columbus City Code for said service, now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. This Council finds it in the best interest of the City of Columbus to authorize the Director of Public Utilities to enter into a service agreement in accordance with Section 329.07 (c) of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for  Falcon./DMS software support.

Section 2. That the expenditure of $22,331.00 or so much thereof as may be needed, be and the same hereby is authorized f as follows:

Fund 650

OCA 600056

Object Level 1: 03

Object Level 3: 3369.

Amount: $9714.00

Fund 600

OCA 600049

Object Level 1: 03

Object Level 3: 3369.

Amount: $8664.42

Fund 675

OCA 600065

Object Level 1: 03

Object Level 3: 3369.

Amount: $2590.39

Fund 550

OCA 600023

Object Level 1: 03

Object Level 3: 3358.

Amount: $1362.19

TOTAL REQUEST: $22,331.00

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.