Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with HNTB Ohio, Inc., in the amount of up to $150,000.00 for the Signals - Traffic Signal Network GE 2020 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, contractual access to additional resources that are necessary to perform design services and provide technical expertise for the Department for fiber and communications installations. Design services may be part of an existing City project working with another prime consultant or be a standalone project which could include survey and right-of-way services as needed. The contract will be a task order contract funded with an initial appropriation of $150,000. Future modifications are anticipated as additional funding becomes available.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signals - Traffic Signal Network GE 2020 contract. The project was formally advertised on the Vendor Services website from February 7, 2020, to March 5, 2020. The City received one response. The proposal was deemed responsive and was fully evaluated by the evaluation committee. The responding firm was:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
HNTB Ohio, Inc. Columbus, Ohio Majority
HNTB Ohio received 95.3 points from the Evaluation Committee out of a possible 100 and will be awarded the Signals - Traffic Signal Network GE 2020 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HNTB Ohio, Inc.
2. CONTRACT COMPLIANCE
HNTB Ohio’s contract compliance number is CC008025 and expires 04/11/2020. HNTB will need to renew contract compliance before the contract can be awarded to them.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of cash and appropriation within Fund 7704 is necessary to align cash with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow completion of upcoming Public Service capital improvement projects in a timely manner.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with HNTB Ohio for the Signals - 2020 Traffic Signal Network GE project; to authorize the expenditure of up to $150,000.00 to pay for the contract; and to declare an emergency. ($150,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide contractual access to additional resources that are necessary to perform design services and provide technical expertise for the Department of Public Service for fiber and communications installations; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Signals - Traffic Signal Network GE 2020 project; and
WHEREAS, HNTB Ohio was the only company to submit a proposal for this project and it was highly scored by the evaluation committee; and
WHEREAS, it is necessary to enter into contract with HNTB Ohio for the provision of professional engineering consulting services described above in the amount of up to $150,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within Fund 7704, the Streets and Highways Bond Fund, to align cash with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with HNTB Ohio for the Signals - Traffic Signal Network GE 2020 project so that upcoming Public Service capital improvement projects can be completed in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530086-100016 / Intersection Improvements - Olentangy River Road at Henderson (Voted Carryover) / $9,150.00 / ($9,150.00) / $0.00
7704 / P530086-100021 Intersection Improvements - Roberts Rd. - Frazell Rd and Spindler Rd. (Voted Carryover) / $141,350.00 / ($140,850.00) / $500.00
7704 / P545011-100000 / Signals - 2020 Traffic Signal Network GE (Voted Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the transfer of $9,150.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100016 (Intersection Improvements - Olentangy River Road at Henderson), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545011-100000 (Signals - 2020 Traffic Signal Network GE), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $140,850.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100021 (Intersection Improvements - Roberts Rd. - Frazell Rd and Spindler Rd.), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545011-100000 (Signals - 2020 Traffic Signal Network GE), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into professional services contract with HNTB Ohio, Inc., 88 E. Broad Street, Suite 1600, Columbus, Ohio, 43215, for the Signals - 2020 Traffic Signal Network GE project in an amount up to $150,000.00.
SECTION 5. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P545011-100000 (Signals - Traffic Signal Network GE 2020), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.