Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the existing contract with Stone Environmental Engineering & Science, Inc., EL004192, for the Spill Prevention, Control and Countermeasures (SPCC) plan.
1. Amount of additional funds to be expended under modification: $18,500
The original amount of the contract $70,512. This modification will bring the new total amount to $89,012.
2. Reason additional goods/services could not be foreseen initially: Requests for Statement of Qualifications were opened November 19, 2003 for engineering services to assist the Division of Electricity to develop a Spill Prevention Control and Countermeasures plan to meet United States Environmental Protection Agency (US EPA) mandates. As part of the Division's plan to comply with US EPA requirements, following the award of the original contract, it was decided to replace old oil circuit breakers with non-polluting SF6 breakers and to house the equipment in a pre-engineered building. (Bids for the building will be solicited through the Purchasing Office.) Engineering services, not included in the original scope of services, are required to construct a foundation for the building. The anticipated benefit of a change in approach is a potential reduction in cost and a reduction of environmental exposure. In addition, the division is requesting a one-day training session to familiarize personnel with the SPCC Plan and spill response activities.
3. Reason other procurement processes are not used: Stone Environmental Engineering & Science, Inc. was selected to develop the SPCC plan based upon their expertise and qualifications in this field, as well as the low cost of their proposal. Due to the fact that they have been instrumental in developing the plan and in consideration of the implementation deadlines mandated by the US EPA, it is in the best interest of the City to modify the existing contract.
4. How cost of modification was determined: Stone Environmental Engineering & Science, Inc. submitted a written proposal for the additional services required.
Contract Compliance Number: 311262683
Emergency action is requested in order to meet the US EPA mandated implementation date of February 18, 2005. Failure to meet the deadline could result in fines of up to $25,000 per day.
FISCAL IMPACT: There is sufficient budget authority in the Voted Street Lighting and Electricity Distribution Improvements Fund, Federally Mandated Spill Prevention project, for this expenditure.
Title
To authorize the Director of Public Utilities to modify the contract with Stone Environmental Engineering & Science, Inc. for the Federally Mandated Spill Prevention, Control and Countermeasures plan for the Division of Electricity; to authorize the expenditure of $18,500.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($18,500.00)
Body
WHEREAS, the United States Environmental Protection Agency (US EPA) has mandated by change to the Clean Water Act of 1974 the requirement that electrical transformers fall under this requirement; and
WHEREAS, in accordance with Ordinance Number 0334-2004, passed March 29, 2004, Stone Environmental Engineering & Science, Inc. was awarded a contract for engineering services to develop a Spill Prevention, Control and Countermeasures (SPCC) plan necessary to meet US EPA mandates; and
WHEREAS, it has become necessary to modify the existing contract with Stone Environmental Engineering & Science, Inc. to include engineering services required for a building foundation and for training services relating to the SPCC plan; and
WHEREAS, emergency action is requested due to the US EPA mandated implementation date of February 18, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity in that it is immediately necessary to modify an existing contract with Stone Environmental Engineering and Science, Inc. for engineering services relating to the Spill Prevention, Control and Countermeasures plan mandated by the US EPA for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and he is hereby authorized to modify Contract Number EL004192 with Stone Environmental Engineering & Science, Inc. for engineering services relating to the Spill Prevention, Control and Countermeasures plan, and to increase the contract amount by $18,500.00.
SECTION 2. That the expenditure of $18,500.00, or so much thereof as may be needed, be and is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Federal Mandated Oil Spill Prevention Project Number 670619, OCA 670619, Object Level Three 6621.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.