Explanation
This ordinance authorizes modifying and extending purchase orders PO231970 and PO336928 to allow for the continuation and completion of the Department of Public Utilities’ PragmaCad system upgrade. There are no additional funds associated with these extensions. Rather, these extensions will ensure access to the balance of funds on both purchase orders through the conclusion of the aforementioned project. These extensions are necessary due to project delays (attributable, in part, to the Covid pandemic). Purchase order PO231970 was originally authorized by Ordinance 1164-2020, which passed on June 15, 2020. This purchase order was subsequently extended by Ordinance 2130-2021, which passed on November 1, 2021, and again by Ordinance 2759-2022, which passed on October 24, 2022. Purchase order PO336928 was established by Ordinance 1466-2022, which passed on June 13, 2022. This purchase order was also extended by Ordinance 2759-2022.
All parties involved with this project (DPU, DoT and CGI) have agreed to extending purchase orders PO231970 and PO336928 through the conclusion of the above-described system upgrade.
FISCAL IMPACT
Funds for software maintenance and support services are available and budgeted in the Information Services Operating Fund. No additional funds are required for the extension of the abovementioned purchase orders.
CONTRACT COMPLIANCE
CGI Technologies and Solutions, Inc. CC/Vendor ID #009176
Expires: 10/12/2025
EMERGENCY
Emergency designation is requested so that the named purchase orders can be extended prior to their year-end expiration date. This will ensure that funds are available to complete the PragmaCad system upgrade.
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify and extend existing agreements with CGI Technologies and Solutions, Inc., through the extension of purchase orders PO231970 and PO336928; to authorize the use of any remaining funds/unspent balance existing on purchase order PO231970 and PO336928; and to declare an emergency. ($0.00)
Body
WHEREAS, the PragmaCad system is the mobile dispatching system for the Department of Public Utilities; and
WHEREAS, to ensure continuation and completion of the PragmaCad upgrade project, there is a need to extend existing agreements with CGI Technologies and Solutions, Inc. through the extension of purchase orders PO231970 and PO336928 through the conclusion of the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the modification and extension of purchase orders PO231970 and PO336928 to ensure the continuation and completion of the PragmaCad upgrade project and so that the named purchase orders can be extended prior to their year-end expiration date to ensure that funds are available to complete the PragmaCad system upgrade, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to modify and extend existing agreements with CGI Technologies and Solutions, Inc., through the extension of purchase orders PO231970 and PO336928 through December 31, 2023.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.